Vaccine & Immunisation Programme Operations Support

UK Health Security Agency

Information:

This job is now closed

Job summary

The wider Directorate is pivotal to UKHSA's mission, overseeing the comprehensive delivery of commercial, contract management, and business development functions. It manages a vast commercial portfolio, ensuring the agency has the resources to address health security threats. The directorate leads the procurement, storage, and distribution of vaccines and countermeasures for national immunisation and emergency response programmes. It fosters industry partnerships, drives strategic market engagement, and builds supply chain resilience. Additionally, the team is responsible for investment governance, dispute management, and building commercial capabilities. They also develop and execute strategies for income generation, leveraging UKHSA's expertise and facilities to secure funding and commercial opportunities.

This role is part of the Vaccines Programmes & Operations department and reports into the Vaccine Programme Operations Lead.

This role supports the G7 lead, and SEO, in delivering on a set of immunisation programmes for VCD, taking action on the programme of work to contribute to continued supply of vaccine for those specific programmes. This role will support the procurement and supply activity necessary.

Main duties of the job

  • Responsible for stock management and supply of vaccines for use in the NHS, across the UK, forecasting and ensuring risks are mitigated by timely actions.
  • To assist, ensuring the supply & distribution of vaccines & other medicinal products to the NHS, across the UK and a number of private customers in liaison with various internal and external stakeholders.
  • Supporting the development of business cases.
  • Manage interface with ImmForm helpdesk to authorise day to day stock management, supply, ordering and supply policy issues.
  • Manage NHS facing supply and policy queries (mailbox)
  • Support activities with piloting expanded providers, taking the lead to coordinate and monitor their set up and activation.
  • To support and feed into correspondence, Freedom of Information (FOI) requests and briefing on vaccine supply.
  • Manage the administration of a project/programme with Regular RAID reviews with key stakeholders, attending and recording notes. Maintain the Risk, Issues, Assumptions and Dependencies log.
  • Support the Governance and Reporting of a project/programme with data gathering from stakeholders to enable reporting and decision making, using standard templates. Maintain the project/programme Actions and Decisions log. Maintain a central repository of current and historic documentation in relation to projects and programmes being supported.
  • Support project and project/programme team by facilitating process sharing, meetings, note taking and governance.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Date posted

04 April 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year Per annum, Pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-ROG-62092807-EXT

Job locations

Birmingham, Leeds, Liverpool and London

10 South Colonnade

London

E14 5EA


Job description

Job responsibilities

Essential role criteria:

  • Demonstrable experience of working in a pharmaceutical/supply chain environment or in a similar role where there is evidence of transferable skills.
  • Ability to maintain comprehensive project documentation, including RAID and decision logs, supporting governance frameworks, and ensuring data-driven reporting to facilitate effective decision-making and process improvements.
  • Ability to support with the preparation of business cases.
  • Ability to quickly understand the core aspects of the vaccine programs that they are supporting, and how to best access the range of expertise needed across to maximise impact.
  • Ability to demonstrate discretion.
  • Ability to tackle problems and find ways to identify suitable solutions.
  • Ability to work with limited supervision to tight and often changing timescales.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Desirable role criteria:

  • Experience liaising with internal and external stakeholders to address supply and policy queries, including oversight of helpdesk interfaces and supporting the coordination and activation of expanded providers.
  • Demonstrated ability to manage vaccine stock and distribution across all customers in the UK, ensuring accurate communication, risk mitigation, and timely actions to maintain consistent supply.

Selection ProcessDetails:

This vacancy is using SuccessProfiles andwill assess your Behaviours and Experience.

Stage 1:Application& Sift

You willbe requiredto complete an application form. You will be assessed on the listed 8 essentialcriteriaand this will be in the form ofa:

  • Application form(Employer/ Activity history section on the application)

  • 1000 word Statement of Suitability.

There are 2 desirable criteria (which will only be assessed in the event of a strong field of candidates and as a second stage after all essential criteria have been considered),

This should outline how your skills,experience,andknowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

Statement of Suitability and Application form will be scored together.

Longlisting:

In the event ofa large number ofapplications we willlonglistinto 3 piles of:

  • Meets all essential criteria

  • Meets some essential criteria

  • Meets no essential criteria

In order to be shortlisted you must meet all essential criteria.

Shortlisting: In the event of a large number of applications we will shortlist on:

  • Demonstrable experience of working in a pharmaceutical/supply chain environment or in a similar role where there is evidence of transferable skills.

If you are successful at this stage, you will progress to interview and assessment

Please do not exceed 1000 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a remote interview.

Interviews will be held from the week 12/5/2025 please note these dates are subject to change.

Behaviours will be tested at interview.

The Behaviours and Experience will tested during the interview stage.

The Behaviours will be:

  • Seeing the Big Picture
  • Making Effective Decision
  • Managing a Quality Service
  • Delivering at Pace

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (includingby definition internalapplicants).

Location

This role is being offered as hybrid working based at any of our Core HQs. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London) Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Job description

Job responsibilities

Essential role criteria:

  • Demonstrable experience of working in a pharmaceutical/supply chain environment or in a similar role where there is evidence of transferable skills.
  • Ability to maintain comprehensive project documentation, including RAID and decision logs, supporting governance frameworks, and ensuring data-driven reporting to facilitate effective decision-making and process improvements.
  • Ability to support with the preparation of business cases.
  • Ability to quickly understand the core aspects of the vaccine programs that they are supporting, and how to best access the range of expertise needed across to maximise impact.
  • Ability to demonstrate discretion.
  • Ability to tackle problems and find ways to identify suitable solutions.
  • Ability to work with limited supervision to tight and often changing timescales.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Desirable role criteria:

  • Experience liaising with internal and external stakeholders to address supply and policy queries, including oversight of helpdesk interfaces and supporting the coordination and activation of expanded providers.
  • Demonstrated ability to manage vaccine stock and distribution across all customers in the UK, ensuring accurate communication, risk mitigation, and timely actions to maintain consistent supply.

Selection ProcessDetails:

This vacancy is using SuccessProfiles andwill assess your Behaviours and Experience.

Stage 1:Application& Sift

You willbe requiredto complete an application form. You will be assessed on the listed 8 essentialcriteriaand this will be in the form ofa:

  • Application form(Employer/ Activity history section on the application)

  • 1000 word Statement of Suitability.

There are 2 desirable criteria (which will only be assessed in the event of a strong field of candidates and as a second stage after all essential criteria have been considered),

This should outline how your skills,experience,andknowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

Statement of Suitability and Application form will be scored together.

Longlisting:

In the event ofa large number ofapplications we willlonglistinto 3 piles of:

  • Meets all essential criteria

  • Meets some essential criteria

  • Meets no essential criteria

In order to be shortlisted you must meet all essential criteria.

Shortlisting: In the event of a large number of applications we will shortlist on:

  • Demonstrable experience of working in a pharmaceutical/supply chain environment or in a similar role where there is evidence of transferable skills.

If you are successful at this stage, you will progress to interview and assessment

Please do not exceed 1000 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a remote interview.

Interviews will be held from the week 12/5/2025 please note these dates are subject to change.

Behaviours will be tested at interview.

The Behaviours and Experience will tested during the interview stage.

The Behaviours will be:

  • Seeing the Big Picture
  • Making Effective Decision
  • Managing a Quality Service
  • Delivering at Pace

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (includingby definition internalapplicants).

Location

This role is being offered as hybrid working based at any of our Core HQs. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's core HQs (Birmingham, Leeds, Liverpool, and London) Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Person Specification

Application form and Statement of Suitability

Essential

  • Application form and Statement of Suitability

Behaviours

Essential

  • Seeing the Bigger Picture
  • Making Effective Decisions
  • Managing a Quality Service
  • Delivering at Pace
Person Specification

Application form and Statement of Suitability

Essential

  • Application form and Statement of Suitability

Behaviours

Essential

  • Seeing the Bigger Picture
  • Making Effective Decisions
  • Managing a Quality Service
  • Delivering at Pace

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

Birmingham, Leeds, Liverpool and London

10 South Colonnade

London

E14 5EA


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer details

Employer name

UK Health Security Agency

Address

Birmingham, Leeds, Liverpool and London

10 South Colonnade

London

E14 5EA


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

For questions about the job, contact:

Resourcing Officer

Rosie O'Grady

rosie.ogrady@ukhsa.gov.uk

Date posted

04 April 2025

Pay scheme

Other

Salary

£31,997 to £43,552 a year Per annum, Pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

919-ROG-62092807-EXT

Job locations

Birmingham, Leeds, Liverpool and London

10 South Colonnade

London

E14 5EA


Supporting documents

Privacy notice

UK Health Security Agency's privacy notice (opens in a new tab)