Job responsibilities
Your role may support any of the following Commercial areas:
- Commercial Allocation & Triage: Overseeing the Sourcing & Delivery pipeline, evaluating new-front-door requests in order to prioritise, assess and allocate work to Sourcing & Delivery teams
- Commercial Sourcing: From pre-procurement to contract management, sourcing works across the end-to-end commercial lifecycle to deliver efficient, effective procurements or programmes. Provides crucial input across the commercial lifecycle, supplementing their commercial delivery responsibility through market analysis and engagement efforts, inputting into Sourcing Strategies and implementing procurement initiatives across Sourcing & Delivery to achieve cost efficiencies.
- Commercial Marketplace & Catalogue Management: As Commercial owners of UKHSAs Marketplace platform, the Marketplace & Catalogue Management team enables UKHSA Directorates to be self-sufficient in buying goods and services through continually updating and managing crucial self-serve channels and supporting guidance or relevant information.
- Major Commercial Programmes: Aligned to strategic programmes, Commercial Partners own and guide a portfolio of transformative change, in collaboration with project and procurement teams to shape, informing and assuring the delivery of programme business cases.
- Contract Management: Designated resource responsible for delivering efficient, effective contract management services aligned to policy and best practice.
Your role may include, but may not be limited to:
- Supporting senior managers, stakeholders and suppliers to deliver high quality commercial solutions for the UKHSA.
- Supporting specific portfolios of sourcing / tenders / contracts, as well as other projects.
- Supporting supplier performance and commercial meetings to ensure contract obligations are met and additional value is achieved.
- Supporting competition exercises using the e-tendering portal (Atamis), including mini competitions, open competitions and if necessary direct awards or single tenders.
- Supporting the drafting of commercial documents, including tenders, contracts and contract change notes, working closely with finance and legal partners where necessary.
- Supporting analysis of markets, suppliers and conducting due diligence if necessary or working with subject matter experts where necessary.
- Leading on the full compliance of data and data entry to ensure reporting is robust and accurate.
- Ensuring all commercial activity is compliant with legislative obligation, UKHSA Standing financial instructions and government best practice.
- Building strong relationships with stakeholders to deal with queries and questions.
- Involved in responding to Freedom of Information requests (FOIAs); Parliamentary Questions (PQs) and other media queries.
This is not an exhaustive list of duties. Please see the job description document for full list of duties and responsibilities.
In UKHSA Commercial we operate a hybrid working policy and have colleagues based all across the UK (offices located in Birmingham, London, Liverpool and Leeds), meaning you will have exposure to a range of experiences and a variety of work as you develop your commercial career.
Essential
- Experience of working in a commercial role, or involvement in procurement or contract management
- Knowledge of public sector procurement legislation and commercial principles
- Excellent communication skills, both written and verbal
- Stakeholder management skills
- Experience of working in teams and working on multiple simultaneous projects.
Selection Process Details
This vacancy is using Success Profiles and will assess your Behaviours.
Stage 1: Application & Sift
You will be required to complete an application form. You will be assessed on the above listed five essential criteria, and this will be in the form of a:
- Application form (Employer/ Activity history section on the application)
- 750 word Statement of Suitability.
This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.
The Application form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.
Longlisting: In the event of a large number of applications we will longlist into 3 piles of:
- Meets all essential criteria
- Meets some essential criteria
- Meets no essential criteria
Please note that only applications meeting all the essential criteria will be taken through the shortlisting stage.
Shortlisting: In the event of a large number of applications we will shortlist on the essential criteria: Experience of working in a commercial role, or involvement in procurement or contract management.
Unfortunately, late applications will not be considered.
If you are successful at this stage, you will progress to interview.
Please do not exceed 750 words. We will not consider any words over and above this number.
Feedback will not be provided at this stage.
Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.
Stage 2: Interview (Success Profiles)
You will be invited to a remote interview.
Behaviours will be tested at interview.
The Behaviours tested during the interview stage will be
- Communicating & Influencing
- Delivering at Pace
- Making Effective Decisions
- Working Together
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Location
This role is being offered as hybrid working based at one of our Core HQs in Birmingham, Leeds, Liverpool or London. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month).
Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).
Security Clearance Level Requirement
Successful candidates must pass a disclosure and barring security check.
Successful candidates will require Basic Personnel Security Standard (BPSS) as a minimum with willingness and capability to work towards Security Check (SC) clearance. You should normally have been resident in the United Kingdom for the last 5 years to obtain Security Check (SC) clearance. UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting at this level and applicants should contact the Vacancy Holder / Recruiting Manager listed in the advert for further advice.
