UK Health Security Agency

IMP Operations Officer-Job Share(Monday to Wednesday)

Information:

This job is now closed

Job summary

Information Management and Privacy (IMP)'s mission is to provide modern, robust IG (Information Governance) services and assurance of UKHSA data, information, and records. We do this by enabling the organisation to prepare and respond more effectively to health threats by enhancing the controlled and lawful use of our data and information, building public trust, and safeguarding the reputation of the organisation.

The IMP Operations Team support the wider IMP team and the IMP Director to achieve their goals through coordination, facilitation, project management, regular reporting, staffing, governance, and assurance activities. This is an exciting time to join our collaborative and supportive team, in an environment that places a premium on your personal and professional development. You will have the opportunity to help shape the future of compliance at UKHSA and, where this is desirable, work across areas that go beyond the immediate parameters of the role.

Main duties of the job

The job holder will be required to carry out the following responsibilities, activities, and duties:

  • Provide operational support to a range of corporate functions which may include recruitment, induction, finance, HR, governance, business continuity, training, learning and development, staff engagement and communications.
  • You will be confident in trying different approaches, able to prioritise and deliver results and supporting your colleagues to do the same, embedding a culture of continuous improvement.
  • Work with others to identify areas for improvement and simplify processes, to improve ways of working.
  • Engage with relevant stakeholders across the business and act as an ambassador for IMP.Participate in cross-team business support meetings and be an active member of the business support community.
  • Deputise for Operations Manager (if applicable) and cover for colleagues during periods of absence and holidays.
  • Support and undertake ad hoc projects, commissions and policy development for the IMP Operations team and Deputy Director.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Details

Date posted

12 July 2024

Pay scheme

Other

Salary

£30,473 to £41,478 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

919-CM-310432-EXT

Job locations

London, Liverpool, Birmingham, Leeds

London, Liverpool, Birmingham, Leeds

E14 5EA


Job description

Job responsibilities

  • You will provide administration support for the IMP Operations team, encouraging joined up teamwork within your own team and across other groups. As part of this, you will undertake various tasks such as recruitment activity (including the induction of staff), governance, business continuity, staff learning and development, communications and dealing with confidential HR matters.
  • You will also be involved in budget forecasting, setting up purchase orders, receipting invoices and dealing with budget queries.
  • In addition, you will support staff engagement through planning and running team meetings and awaydays and dealing with a variety of general queries and issues.
  • As part of the role, you will engage with relevant stakeholders across the business, promoting good practice and facilitating upcoming initiatives in the wider directorate.
  • Adopt and role model a culture of continuous improvement.
  • You will be a visible, positive and a competent role model and motivator; promoting wellbeing, team cohesiveness, and manage any other centrally led UKHSA developmental strategies within the wider IMP team.
  • This position will suit someone who thrives in a challenging environment, can make effective decisions, able to solve problems and (at times) work under pressure.

This is an opportunity to support Information Management and Privacy Operations team in a fast-paced environment and a young, but high-profile organisation.

You will be:

  • part of a team that supports the Deputy Director, coordinates activity across IMP, covers workforce planning, staff development / training, finance, communications, responds to commissions, supports projects
  • able to see the bigger picture on all parts of the role and apply logic process and diligence in all you do
  • a flexible team member, comfortable working in fast-paced environments, able to prioritise workload to meet deadlines and content to work with other areas in the team when there is a business need.

Essential criteria

Please note as part of this recruitment only the below criteria's will be assessed. To view all criteria's please refer to the attached job description.

  • Excellent relationship management, interpersonal and influencing skills.
  • GCSE or equivalent qualifications at C (grade 4) or above in English and Mathematic
  • Ability to work effectively as part of a team and adapt in a dynamic environment.
  • Proactive approach to work and an ability to identify and resolve issues.
  • Prioritisation skills with ability to manage multiple strands of work.
  • Ability to work under pressure in a fast-paced environment.
  • Clear communicator with good writing, reporting writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurate for diverse audience
  • Experienced using O365.

Desirable criteria

  • Competent at understanding and navigating Civil Service structures, relationships, key personnel, and policies and procedures.
  • Experience working in Information Governance within a public-sector organisation.

Selection Process Details

This vacancy is using Success Profiles and will assess your Behaviours and Strengths.

Stage 1: Application and Sift

You will be required to complete an application form. You will be assessed on the above 6 essential criteria, and this will be in the form of a:

  • CV/ Application form (Employer/ Activity history section on the application)
  • 750words Statement of Suitability.

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The CV/Application form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.

If you are successful at this stage, you will progress to interview.

Please do not exceed 750 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a (single) remote interview.

Behaviours and strengths will be tested at interview.

The Success Profiles Framework will be used to asses and recruit the most suitable candidate.The following behaviours will be used at interview:

  • Communicating and Influencing
  • Working Together
  • Delivering at Pace (lead behaviour)
  • Changing and Improving

Interviews will be held week commencing 12 August 2024 . Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Job description

Job responsibilities

  • You will provide administration support for the IMP Operations team, encouraging joined up teamwork within your own team and across other groups. As part of this, you will undertake various tasks such as recruitment activity (including the induction of staff), governance, business continuity, staff learning and development, communications and dealing with confidential HR matters.
  • You will also be involved in budget forecasting, setting up purchase orders, receipting invoices and dealing with budget queries.
  • In addition, you will support staff engagement through planning and running team meetings and awaydays and dealing with a variety of general queries and issues.
  • As part of the role, you will engage with relevant stakeholders across the business, promoting good practice and facilitating upcoming initiatives in the wider directorate.
  • Adopt and role model a culture of continuous improvement.
  • You will be a visible, positive and a competent role model and motivator; promoting wellbeing, team cohesiveness, and manage any other centrally led UKHSA developmental strategies within the wider IMP team.
  • This position will suit someone who thrives in a challenging environment, can make effective decisions, able to solve problems and (at times) work under pressure.

This is an opportunity to support Information Management and Privacy Operations team in a fast-paced environment and a young, but high-profile organisation.

You will be:

  • part of a team that supports the Deputy Director, coordinates activity across IMP, covers workforce planning, staff development / training, finance, communications, responds to commissions, supports projects
  • able to see the bigger picture on all parts of the role and apply logic process and diligence in all you do
  • a flexible team member, comfortable working in fast-paced environments, able to prioritise workload to meet deadlines and content to work with other areas in the team when there is a business need.

Essential criteria

Please note as part of this recruitment only the below criteria's will be assessed. To view all criteria's please refer to the attached job description.

  • Excellent relationship management, interpersonal and influencing skills.
  • GCSE or equivalent qualifications at C (grade 4) or above in English and Mathematic
  • Ability to work effectively as part of a team and adapt in a dynamic environment.
  • Proactive approach to work and an ability to identify and resolve issues.
  • Prioritisation skills with ability to manage multiple strands of work.
  • Ability to work under pressure in a fast-paced environment.
  • Clear communicator with good writing, reporting writing and presentation skills, capable of constructing and delivering clear ideas and concepts concisely and accurate for diverse audience
  • Experienced using O365.

Desirable criteria

  • Competent at understanding and navigating Civil Service structures, relationships, key personnel, and policies and procedures.
  • Experience working in Information Governance within a public-sector organisation.

Selection Process Details

This vacancy is using Success Profiles and will assess your Behaviours and Strengths.

Stage 1: Application and Sift

You will be required to complete an application form. You will be assessed on the above 6 essential criteria, and this will be in the form of a:

  • CV/ Application form (Employer/ Activity history section on the application)
  • 750words Statement of Suitability.

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The CV/Application form and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.

If you are successful at this stage, you will progress to interview.

Please do not exceed 750 words. We will not consider any words over and above this number.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a (single) remote interview.

Behaviours and strengths will be tested at interview.

The Success Profiles Framework will be used to asses and recruit the most suitable candidate.The following behaviours will be used at interview:

  • Communicating and Influencing
  • Working Together
  • Delivering at Pace (lead behaviour)
  • Changing and Improving

Interviews will be held week commencing 12 August 2024 . Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Person Specification

CV/Application form

Essential

  • CV/Application form

Statement of Suitability

Essential

  • Statement of Suitability

Behaviours

Essential

  • Communicating and Influencing
  • Working Together
  • Delivering at Pace
  • Changing and Improving
Person Specification

CV/Application form

Essential

  • CV/Application form

Statement of Suitability

Essential

  • Statement of Suitability

Behaviours

Essential

  • Communicating and Influencing
  • Working Together
  • Delivering at Pace
  • Changing and Improving

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

London, Liverpool, Birmingham, Leeds

London, Liverpool, Birmingham, Leeds

E14 5EA


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer details

Employer name

UK Health Security Agency

Address

London, Liverpool, Birmingham, Leeds

London, Liverpool, Birmingham, Leeds

E14 5EA


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Resourcing Support Officer

Claudia Miron

Recruitment@ukhsa.gov.uk

Details

Date posted

12 July 2024

Pay scheme

Other

Salary

£30,473 to £41,478 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

919-CM-310432-EXT

Job locations

London, Liverpool, Birmingham, Leeds

London, Liverpool, Birmingham, Leeds

E14 5EA


Supporting documents

Privacy notice

UK Health Security Agency's privacy notice (opens in a new tab)