Project Manager

Job description

Job responsibilities

At UK Health Security Agency (UKHSA) our mission is to prepare for, prevent and respond to infectious diseases and environmental hazards to keep all our communities safe, to save lives and protect livelihoods. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by threats to health.

This is an exciting opportunity to join UKHSA as a Project Manager within the User-Centred Design (UCD) team.

The UCD team work collaboratively with teams across the agency to help shape product and service design, improve public health outcomes and address health equalities. Our delivery squads take on a varied portfolio of work, with much of our input being focused on the discovery and alpha phase of design and play an important role in ensuring user needs are central to the development and improvement of services across UKHSA.

Location

The UK Health Security Agency (UKHSA) offers remote and hybrid working this means that whilst the role can be based in one of our 4 offices in Birmingham, Leeds, London Canary Wharf or Liverpool, there will be opportunities to work from home or remote working. The number of days in the office will be agreed on an individual basis by your line manager.You will be asked to express a location preference during the application process.Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.

MAIN DUTIES AND RESPONSIBILITIES

1. Manage the day to day running of the business plan and associated project(s).
2. Provide agile project management leadership to support the team to deliver the agreed outcomes within time, cost, and quality constraints.
3. Build project plans/roadmaps and apply appropriate delivery methodology, setting project controls and track and report against milestones.
4. Co-ordinate the development of the business plan and any necessary business cases.
5. Monitor and track team spend, ensuring it is within budget.
6. Support management of resources particularly in evaluating the impact of new demand, establishing practices which enable the team to capture and accurate record of all demand enabling the team to create a business case for growth.
7. Identify benefits, ensuring these are understood, measured, tracked, and owned; monitoring the longer-term delivery of benefits against the UCD team goals and objectives.
8. Develop effective relationships with key stakeholders, particularly the National Operations Programme Management Office.
9. Identify and monitor business plan and project risks, issues and dependencies, developing mitigating actions and escalation processes.
10. Provide the necessary reports to support effective governance and decision making at a team, directorate and group level.
11. Support business plan and project assurance, audit, and gateway reviews.
12. Set up effective change management processes, including documenting agreed changes to the roadmap and project deliverables.
13. Promote individual and team performance, seek appropriate guidance and coaching from the project community.
14. Be an active member of the UKHSA Project Delivery Profession Community

Please refer to the Job Description for a full list of Roles and Responsibilities.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Selection process details

STAGE 1 - APPLICATION & SIFT:

You will be required to complete an application form and a statement of suitability. Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, against the essential criteria (outlined in the person specification section). Your Statement of Suitability must not exceed 750 words.

Important tip - please ensure that your cover letter includes how you meet the skills and experience listed in the person specification section above.

You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. The sift selection panel will only consider relevant career history information from the last 5 years.

If you are successful at this stage, you will progress to an interview.

STAGE 2 INTERVIEW:

This stage will involve a 50 minute video interview. We will assess your experience against the priority Project Delivery skills and the three Behaviours set out below.

Depending on how many applications we get, there might also be an extra stage before the video interview, for example a phone interview or a technical exercise.

In the Civil Service, we useSuccess Profilesto evaluate your skills and ability. This gives us the best possible chance of finding the right person for the job, increases performance and improves diversity and inclusivity. Well be assessing your technical abilities, skills, experience and behaviours that are relevant to this role.

For this role well be assessing you against the followingCivil Service Behaviours:

• Working Together
• Communicating and Influencing
• Changing and Improvin

Well also be assessing your experience and specialist technical skills against the following skills defined in the Project Delivery Capability Framework for theProject Manager role:

• Planning
• Governance
• Business change and implementatio

Candidates should expect questions on these skills during the interview.

Candidates that do not pass the interview but have demonstrated an acceptable standard may be considered for similar roles at a lower grade.

A reserve list will be held for a period of 12 months, from which further appointments can be made.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status.Feedback will only be provided if you attend an interview or assessment.

Expected Timeline: TBC

Advert close: 23:55hrs on 08/01/2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Interviews: TBC

Please note these dates could be subject to change.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements

Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Security clearance level requirement

Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Enhanced Personnel Security Standard.

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.

Please Note

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&Cs are found https://www.ukhsa.reed.com/

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Person Specification

Qualifications and Education

Essential

• Experience of working in a large or medium complexity project team or work stream lead for a small low complex project with working knowledge of project delivery methodologies and frameworks.
• Working knowledge of planning, scheduling, budget management, resource management, risk, issue and dependency management and quality management in a project or programme environment or appropriate skills that have been gathered in a non-project environment.
• Working knowledge of governance, assurance, requirements management and change control in a project or programme environment or appropriate skills that have been gathered in a non-project environment.
• Awareness of business planning and business case development, commercial and procurement processes, and asset allocation.
• Ability to work independently in a fast-paced environment with multiple tasks.
• Strong interpersonal skills with the ability to develop effective relationships with a wide range of stakeholders, collaborating across boundaries with the ability to influence, challenge effectively and gain support for project roadmaps and ways of working.
• Strong capability in using Microsoft Office applications, specifically Outlook, Word, Excel, and PowerPoint.

Desirable

• Understanding of best practices in agile project management and how to embed them into an agile workflow and influence project roadmaps to deliver timely outputs.
• Knowledge of agile ways of working and agile project management, and experience of working with product managers and UCD professionals on service design and/or improvement.
• Knowledge and experience of Project Management methodology supported by professional qualifications such as: APM Project Management Qualification; PRINCE 2 Practitioner ; Agile Project Management Practitioner; PMI Project Management Professional.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

UK with Hybrid working

London, Birmingham, Leeds, Liverpool

NW9 5EQ

Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)