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UK Health Security Agency

Administrative Officer

Information:

This job is now closed

Job summary

£22,194 - £24,184, AO (National)

As the Administrative Officer, you will provide efficient and effective clerical and administrative support for the York FW&E laboratory. You will also undertake administrative, financial, and human resource related tasks under the direction of the Laboratory Administrator.

Location

This is a Lab based role located at York Biotech Campus, Sand Hutton, York YO41 1LZ.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Working Pattern - Full Time

Main duties of the job

  • To provide a complete administrative and secretarial support function to the laboratory, on a day to day basis performing duties such as the typing of letters, reports and papers for publication and the preparation of audio-visual aides, using the appropriate computer package. Organise local meetings involving room booking and informing attendees of meeting arrangements.
  • Receive orders from the laboratory and process on Money and People Services (MAPS) which is the UKHSA finance, purchasing, HR and payroll system, this will often involve phoning suppliers and obtaining up to date prices and product details. The post-holder will also enter goods received notes on to the system and maintain a file of all orders which will be updated daily. Place and follow up urgent orders by telephone as required.
  • Support the data entry staff by entering and interpreting information on the laboratory computer systems including the use of the Laboratory Information Management System (LIMS) for FW&E samples.
  • Liaise with customers and colleagues both by telephone and e-mail systems where appropriate regarding the provision of information from laboratory systems, including supporting the Laboratory Manager in the provision of contract and financial information.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the organization.

About us

For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)

Benefits

  • Learning and development tailored to your role
  • An environment with flexible working options
  • A culture encouraging inclusion and diversity
  • A Civil Service pension with an average employer contribution of 27%
  • Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices | 30 Hours Free Childcare, Tax-Free Childcare and More | Help with Costs | GOV.UK

Details

Date posted

08 November 2023

Pay scheme

Other

Salary

£22,194 to £24,184 a year .

Contract

Permanent

Working pattern

Full-time

Reference number

AZ-UKHSA00773

Job locations

York Biotech Campus, Sand Hutton, York YO41 1LZ

York

YO41 1LZ


Job description

Job responsibilities

Selection process details

STAGE 1 - APPLICATION & SIFT:

You will be required to complete an application form and statement of suitability. This will be assessed in line with the advertised essential criteria please do provide evidence of how you meet this.

If you are successful at this stage, you will progress to an interview.

STAGE 2 INTERVIEW

This competition will involve an interview either face to face or via video.

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

Please note that you may be asked to undertake a test or presentation at interview.

The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:

  • Communicating and Influencing
  • Working Together
  • Developing Self and Others
  • Managing a Quality Service
  • Delivering at Pace
  • Adaptable
  • Efficient
  • Motivator
  • Service Focused
  • Team Player

For further information on the selection process, please refer to the attached Candidate Pack.

Expected Timeline:

Advert close: 23:55hrs on 22ndof November 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Shortlist: TBC

Interviews: TBC

Please note these dates could be subject to change.

It is important through your application and Statement of Suitability of up to 1250 words that you give evidence and examples of proven experience mentioned here in the Person Specification section.

Job description

Job responsibilities

Selection process details

STAGE 1 - APPLICATION & SIFT:

You will be required to complete an application form and statement of suitability. This will be assessed in line with the advertised essential criteria please do provide evidence of how you meet this.

If you are successful at this stage, you will progress to an interview.

STAGE 2 INTERVIEW

This competition will involve an interview either face to face or via video.

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

Please note that you may be asked to undertake a test or presentation at interview.

The Success Profiles framework will be used to assess and recruit the most suitable candidate. The following behaviours and strengths will be used at the interview:

  • Communicating and Influencing
  • Working Together
  • Developing Self and Others
  • Managing a Quality Service
  • Delivering at Pace
  • Adaptable
  • Efficient
  • Motivator
  • Service Focused
  • Team Player

For further information on the selection process, please refer to the attached Candidate Pack.

Expected Timeline:

Advert close: 23:55hrs on 22ndof November 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Shortlist: TBC

Interviews: TBC

Please note these dates could be subject to change.

It is important through your application and Statement of Suitability of up to 1250 words that you give evidence and examples of proven experience mentioned here in the Person Specification section.

Person Specification

Education

Essential

  • Good standard of general education e.g. GCSE level including English language
  • IT literate with some experience of data entry

Desirable

  • Basic secretarial training RSA 3 ECDL.

Experience

Essential

  • Experience of working as part of a team
  • Experience of working with integrated software packages, including Windows, MS Office, Email, and internet
  • Maintain adequate levels of confidentiality.
  • To be able to work in an organised and flexible manner, with the ability to cross over to other office roles when necessary.
  • Ability to prioritize own workload effectively.
  • Communicate clearly both orally and in writing with a wide range of people of differing levels within the organisation.
  • Word process and data input both precisely and quickly in a variety of formats
  • Demonstrate a high level of motivation and commitment to high standards.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Desirable

  • Previously worked in a busy office environment for a minimum of 2 years. Previous experience of working within the NHS or public health including Medical/microbiological data entry
Person Specification

Education

Essential

  • Good standard of general education e.g. GCSE level including English language
  • IT literate with some experience of data entry

Desirable

  • Basic secretarial training RSA 3 ECDL.

Experience

Essential

  • Experience of working as part of a team
  • Experience of working with integrated software packages, including Windows, MS Office, Email, and internet
  • Maintain adequate levels of confidentiality.
  • To be able to work in an organised and flexible manner, with the ability to cross over to other office roles when necessary.
  • Ability to prioritize own workload effectively.
  • Communicate clearly both orally and in writing with a wide range of people of differing levels within the organisation.
  • Word process and data input both precisely and quickly in a variety of formats
  • Demonstrate a high level of motivation and commitment to high standards.
  • An understanding of and commitment to equality of opportunity and good working relationships.

Desirable

  • Previously worked in a busy office environment for a minimum of 2 years. Previous experience of working within the NHS or public health including Medical/microbiological data entry

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

York Biotech Campus, Sand Hutton, York YO41 1LZ

York

YO41 1LZ


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer details

Employer name

UK Health Security Agency

Address

York Biotech Campus, Sand Hutton, York YO41 1LZ

York

YO41 1LZ


Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Senior RPO Talent Partner

Ana Zgardan

ukhsa.recruitment@reed.com

Details

Date posted

08 November 2023

Pay scheme

Other

Salary

£22,194 to £24,184 a year .

Contract

Permanent

Working pattern

Full-time

Reference number

AZ-UKHSA00773

Job locations

York Biotech Campus, Sand Hutton, York YO41 1LZ

York

YO41 1LZ


Supporting documents

Privacy notice

UK Health Security Agency's privacy notice (opens in a new tab)