Project Support Officer

Job description

Job responsibilities

Your key responsibilities will include:

• Implement and maintain systems to enable effective planning and scheduling for the project.
• Implement and maintain project controls.
• Produce project status reports, performance data and research new information.
• Manage and monitor compliance of the project in line with UKHSA guidelines and legislation, including Health & Safety, Equality & Diversity, Security.
• Responsible for setting up workshops and providing support for the stakeholder analysis, including identification and capture of stakeholder needs.
• Support the development of the stakeholder profile throughout the project.
• Build and maintain strong professional relationships with a wide range of internal and external stakeholders.
• Drafting of correspondence and communications.
• Act as point of contact for project responses to requests for information and signpost accordingly.
• Maintain the project asset register.
• Maintain the project risk and issues log, working with risk managers to resolve issues and escalating where appropriate.
• An active member of the UKHSA Project Delivery Profession Community.

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Essential Criteria:

• Working knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.
• Ability to work independently in a fast-paced environment.
• Works well under pressure, effectively manages multiple tasks, in a fast-changing and ambiguous environment, with a keen attention to detail.
• Excellent written and verbal communication skills, with the ability to challenge effectively and professionally to ensure the correct information is presented at the right level and at the correct time.
• Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders.
• Strong capability in using Microsoft Office applications, including Excel and PowerPoint.

Desirable criteria:

• Experience of working in a project and/or programme environment.
• Knowledge and experience of Project Management Methodology supported by professional qualifications such as:

• APM Project Fundamentals
• APM Project Management Qualification
• PRINCE 2 Foundation
• PRINCE 2 Practitioner
• Managing Successful Programmes Foundation
• Managing Successful Programmes Practitioner
• PMI Certificate in Associate Project Management

Selection Process

Stage 1: Application & Sift

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

As part of the application process you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1000 words. We will be assessing essential criteria at sift.

This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the Experience criteria or the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in the sifting process and will be scored

Stage 2: Panel Interview

All applicants that progress to interview will be assessed on behaviours / experience / technical / ability through Success Profiles.

.

The Behaviours tested during the interview stage will be:

Leadership

Working Together

Delivering at Pace

Communicating and Influencing

You will not be required to prepare a presentation for the interview

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

Its important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Contact Details Sophie.Rigney@reed.com

Person Specification

Experience

Essential

• oWorking knowledge in a project or programme environment covering planning, scheduling, resource management, risk and issue management, change control, governance, project methodologies and assurance.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

remote

remote

NW9 5EQ

Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)