PMO Lead

Job description

Job responsibilities

Main Duties of the Job

• Leading, managing, and shaping the functions of the Project Management within NBN and provide expert support in this area.
• Accountability for the performance of the PMO functions within NBN and development of work programmes and resources to maximise cost-effectiveness within this business area.
• Prioritisation of new requirements as they emerge in your area and where applicable representing NBN in operational and governance forums.
• Understand the programme and project management functions operationally within UKHSA to ensure we implement and operate accordingly.
• Monitor progress and project delivery milestones, ensuring that deadlines are met.
• Identify, record, assess and take decisions on controlling risks and advise on mitigation. Ensuring project processes and standards are applied when managing risks and issues.
• Pro-active in anticipating and identifying issues and understanding underlying causes before providing solutions.
• Regularly feed into role specific reporting in line with methodologies across the NBN programme, as well as feeding into general governance processes
• Support the wider team as required depending on priority changes.
• Build up expert knowledge of operations, stakeholders, digital solutions and data, communicating with senior Civil Servants, delivering high profile updates and delivery to various audiences including providing input to advice and briefings for Ministers.
• Lead on secretariate functions, including facilitating groups and boards such as Expert Advisory Group, management board, steering committees as appropriate
• Cover governance management, HR, Reporting, meeting facilitation, minute taking and management and triage of NBN inbox

Essential Criteria

• Experience of leading PMO portfolios at scale, including start up, planning, implementation, tracking and managing risks using recognised project management methodologies

• Experience of delivering complex projects or programmes at senior level

• Excellent communication and interpersonal skills with intellectual ability to influence, negotiate and apply innovative solutions to complex problems.
• Comfortable working with and building relationships with a diverse range of partners and team members at all levels, including senior Civil Servants, to achieve objectives.

• Excellent written skills with experience of drafting detailed documents. Good attention to detail ensuring quality and proficient with the use of Microsoft Office, including PowerPoint, Word and Excel packages.
• Team player and flexible in your responsibilities as the role develops.
• Skilled at working across and with a wide range of teams to collaborate on work.
• Ability to work at pace, under time pressure in a flexible manner whilst dealing with uncertainty.
• Ability to take an evidence-based approach whilst being organised and keen to learn new skills
• Experience of meeting cross government governance requirements and delivering outputs in time and to the necessary standard both internally and externally
• Ability to strategically think and plan ahead, ensuring PMO operations are developed to meet changing business needs.
• Experience of working with an external delivery partner and understanding how to keep them on track

Desirable Criteria

• Working with delivery of complex science and technology projects
• Formal Project/programme Management qualification such as Agile or PRINCE2
• Experience of surveillance landscape within HMG or understanding of existing surveillance system

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Selection Process

This vacancy is using Success Profiles, and will assess your Behaviours, Experience, Ability and Strengths

This part of the selection process should outline how you consider your skills, experience and achievements, and provide evidence of your suitability for the role, with particular reference to the essential criteria outlined.

You will also be asked to provide information within the Employer/ Activity history section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in sifting process and will be scored.

Stage 1: Application & SiftAs part of the application process, you will be asked to provide a Statement of Suitability in no more than 1000 words providing examples of how you meet the essential criteria. It should also detail what you and your experience can bring to the role.

If you are successful at this stage, you will progress to interview

Stage 2: Panel Interview

All candidates who are successful at the sift stage will be invited to a Teams interview

The Behaviours tested during the interview stage will be:

Communicating and Influencing

Working Together

Delivering at Pace

Making Effective Decisions

Benefits

• Alongside your salary of £49,592, UK Health Security Agency contributes £13,390 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

Its important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role

Contact Details Sophie.Rigney@reed.com

Person Specification

Experience

Essential

• oExperience of leading PMO portfolios at scale, including start up, planning, implementation, tracking and managing risks using recognised project management methodologies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

UK Health Security Agency

Address

Remote

remote

NW9 5EQ

Employer's website

https://www.gov.uk/government/organisations/uk-health-security-agency (Opens in a new tab)