Job summary
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
Main duties of the job
Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences, and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.
Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.
The mission of the HCAI, Fungal, AMR, AMU & Sepsis Division within the Clinical and Emerging Infections service is to protect people from healthcare-associated and antimicrobial resistant infections, through world-leading public health microbiology, outbreak response, surveillance, research and interventions.
This post within the Surveillance and Epidemiology Section of the HCAI & AMR Division provides epidemiological and data management support across a number of areas. There are a number of areas of focus within the Surveillance and Epidemiology Section of the Division, including but not limited to:
- Surgical Site Infection Surveillance (SSI)
- Streptococcal Infections
- Antimicrobial Resistance and Prescribing (AMRP)
- Mandatory Surveillance of Bloodstream Infections including Gram negative infections and Clostridium difficile
- Infections in Critical Care Units (ICCU)
About us
Working for the UKHSA
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Range of health and wellbeing support
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the advertised essential criteria - please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
STAGE 2 - INTERVIEW
This competition will involve an interview via Microsoft Teams.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the 'Employer/ Activity history' section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
For further information on the selection process, please refer to the attached Candidate Pack.
Job description
Job responsibilities
Expected Timeline:
Advert close: 23:55hrs on 5th of September 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist:11th of August 2023
Interviews: w/c TBC
Please note these dates could be subject to change.
The postholder will work within the Surveillance team and will be a member of the Surgical Site Infection (SSI) Surveillance team and will be responsible for a variety of administrative functions that are essential to the provision of a quality service.
Communication and key working relationships
- Section Head, Senior Scientist (Epidemiology), SSI Surveillance System Manager, Midwife; Applications Support Officer; SSI Information Officer; Management; Infection Control Staff at NHS Trusts and private hospitals.
MAIN DUTIES AND RESPONSIBILITIES
- With other SSI Administrators be responsible for providing administrative support to the SSI surveillance team, this may include but is not limited to:
- Arranging site visits and travel bookings. Assisting in the preparation of surveillance materials, protocols and reports.
- Handle telephone and email enquiries to the SSI team, relaying these to the relevant member of the team as necessary.
- Coordinating mail-outs, producing and maintaining contact spreadsheets as required.
- Assist in the production of letters and other documents as required.
- Be responsible for maintaining administrative information on the SSI web database.
- 2. Advise hospital infection control staff on methodological enquiries.
- Assist with the data validation, reconciliation and activate quarterly reports for participating hospitals.
- Provide participating hospitals with confidential password to enter data on the SSI web system.
- Assist Scientific and clinical staff in extracting and preparing data for analysis and reporting.
- Assist the SSI team in preparing, running and delivering the quarterly SSI Training Days. This may also include support for CSD training requirements.
- Adhere to Data Protection Act and Caldicott principles in handling and dissemination of data.
- Any other duties commensurate with the grade, as requested by the Head of Surveillance, Operations Manager or NIS Deputy Director for HCAI & AMR. This may, very occasionally, involve working outside of normal office hours.
Other
- The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager.
- The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA.
- It should be noted that the work of the division is of a confidential nature and must not be communicated to other persons except where required for authorised purposes.
Professional development
- You should pursue a programme of continuous professional development in accordance with any relevant professional registration or statutory requirements, whilst maintaining appropriate awareness of service provider requirements.
Job description
Job responsibilities
Expected Timeline:
Advert close: 23:55hrs on 5th of September 2023 unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist:11th of August 2023
Interviews: w/c TBC
Please note these dates could be subject to change.
The postholder will work within the Surveillance team and will be a member of the Surgical Site Infection (SSI) Surveillance team and will be responsible for a variety of administrative functions that are essential to the provision of a quality service.
Communication and key working relationships
- Section Head, Senior Scientist (Epidemiology), SSI Surveillance System Manager, Midwife; Applications Support Officer; SSI Information Officer; Management; Infection Control Staff at NHS Trusts and private hospitals.
MAIN DUTIES AND RESPONSIBILITIES
- With other SSI Administrators be responsible for providing administrative support to the SSI surveillance team, this may include but is not limited to:
- Arranging site visits and travel bookings. Assisting in the preparation of surveillance materials, protocols and reports.
- Handle telephone and email enquiries to the SSI team, relaying these to the relevant member of the team as necessary.
- Coordinating mail-outs, producing and maintaining contact spreadsheets as required.
- Assist in the production of letters and other documents as required.
- Be responsible for maintaining administrative information on the SSI web database.
- 2. Advise hospital infection control staff on methodological enquiries.
- Assist with the data validation, reconciliation and activate quarterly reports for participating hospitals.
- Provide participating hospitals with confidential password to enter data on the SSI web system.
- Assist Scientific and clinical staff in extracting and preparing data for analysis and reporting.
- Assist the SSI team in preparing, running and delivering the quarterly SSI Training Days. This may also include support for CSD training requirements.
- Adhere to Data Protection Act and Caldicott principles in handling and dissemination of data.
- Any other duties commensurate with the grade, as requested by the Head of Surveillance, Operations Manager or NIS Deputy Director for HCAI & AMR. This may, very occasionally, involve working outside of normal office hours.
Other
- The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager.
- The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA.
- It should be noted that the work of the division is of a confidential nature and must not be communicated to other persons except where required for authorised purposes.
Professional development
- You should pursue a programme of continuous professional development in accordance with any relevant professional registration or statutory requirements, whilst maintaining appropriate awareness of service provider requirements.
Person Specification
Essential/Desirable
Essential
- Commitment to and focused on quality, promotes high standards in all they do
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference, operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
- Actively develops themselves and supports others to do the same
- Educated to NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- GCSE, or equivalent, in England language
- Previous experience of working in an administrative environment using computerised data systems.
- Working knowledge of Microsoft Office including Word, Excel, e-mail and the internet.
- Working as part of a team
- Clear communicator with good writing, data entry and telephone skills ensuring accuracy
Desirable
- Formal word processing and IT tuition
- Awareness of a range of Health Services provisions
- Knowledge of NHS issues.
- Working in the NHS/UKHSA or public health
- Understanding of Data Protection legislation
- Working with MS Access
- Ability to work effectively as part of a team
- Problem solving skills
- Good interpersonal skills
- Able to work on own initiative, organising and prioritising own workload to set deadlines
- Understanding of and commitment to equality of opportunity and good working relationships
- An ability to maintain confidentiality and trust
- Good time keeping
- Flexible approach to work
Person Specification
Essential/Desirable
Essential
- Commitment to and focused on quality, promotes high standards in all they do
- Able to make a connection between their work and the benefit to patients and the public
- Consistently thinks about how their work can help and support clinicians and frontline staff deliver better outcomes for patients
- Values diversity and difference, operates with integrity and openness
- Works well with others, is positive and helpful, listens, involves, respects and learns from the contribution of others
- Consistently looks to improve what they do, looks for successful tried and tested ways of working, and also seeks out innovation
- Actively develops themselves and supports others to do the same
- Educated to NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- GCSE, or equivalent, in England language
- Previous experience of working in an administrative environment using computerised data systems.
- Working knowledge of Microsoft Office including Word, Excel, e-mail and the internet.
- Working as part of a team
- Clear communicator with good writing, data entry and telephone skills ensuring accuracy
Desirable
- Formal word processing and IT tuition
- Awareness of a range of Health Services provisions
- Knowledge of NHS issues.
- Working in the NHS/UKHSA or public health
- Understanding of Data Protection legislation
- Working with MS Access
- Ability to work effectively as part of a team
- Problem solving skills
- Good interpersonal skills
- Able to work on own initiative, organising and prioritising own workload to set deadlines
- Understanding of and commitment to equality of opportunity and good working relationships
- An ability to maintain confidentiality and trust
- Good time keeping
- Flexible approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
