Job summary
Job Title - Information Governance and Privacy Support Officer
Profession- Information Governance / Data Protection
Directorate - Data, Analytics and Surveillance
Full Time equivalent - 37.5 hours
No of Roles - 1
Contract Type - Permanent
Location - Home working / National
Working Pattern - Full Time
Grade & Salary - Grade HEO. National banding £29,160 - £35,612. Inner London- £32,978 - £39,691. Outer London - £31,070 - £37,829
New entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C's are found https://www.ukhsa.reed.com/.
Closing Date - 27/08/2023. 23:55pm. Unfortunately, late applications will not be considered
Interview Date - 18/09/2023 or 19/09/2023 Please note, these dates are subject to change.
Main duties of the job
UKHSA is looking for a hard-working and enthusiastic Information Governance and Privacy Support Officer to join the Privacy team in its Information Management and Privacy (IMP) division and help provide an information governance and privacy support and assurance service to ensure that UKHSA fully complies with the requirements of data protection law while maximising the public health benefit of the data and information it collects and uses to fulfil its remit as the national expert agency for health protection.
You will have knowledge of data protection and privacy legislation, including the Data Protection Act and UK General Data Protection Regulation, and be aware of the guidance issued by the Information Commissioner's Office.
You will have experience of working in an information governance and privacy service, preferably in the health and care sector. You will have a good understanding of the different types of data and information, and an awareness of the principles of data protection and information risk management. You will have experience of working in a fast-moving environment and of supporting several projects at the same time.
You will have experience of working in a team, and experience of building positive and effective working relationships with colleagues from other teams. You will be a self-starter able to work well under pressure and for periods without direct supervision.
About us
At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.
Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve, and feel valued and enabled to play their part in delivering our work.
Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.
Job description
Job responsibilities
The main duties and responsibilities of the Information Governance and Privacy Support Officer are to support the Information Governance and Privacy Manager, and other IMP division managers where appropriate, in providing the following services to UKHSA:
- Information governance and privacy support: provide support to key staff, particularly information asset owners, with the identification and management of information governance and privacy risks and issues
- Production and maintenance of data protection impact assessments and privacy notices: support the production and maintenance of data protection impact assessments, privacy notices and other assurance and information risk management documents
- Maintain the corporate registers: support the update and maintenance of the corporate data protection impact assessment, privacy notice and related registers
- Building a strong data protection culture: support the triage and timely response to requests for information governance and privacy advice, and support the reporting and investigation of information governance and privacy incidents and near-misses
- Project management: support a range of information governance and privacy projects and initiatives to help strengthen the management of data and information risks and issues across UKHSA
- Cross-team working: work collaboratively across other teams in the IMP division data acquisition and sharing, business change, data governance, and information and records management on joint projects and initiatives
- Training provision: support the provision of information governance and privacy training to individuals and teams
- Representing the Privacy team: represent the Privacy team as required at internal information governance and privacy meetings, groups and forums
PROFESSIONAL DEVELOPMENT
- Skills and knowledge development: identify, discuss and action professional performance and training and development needs through the UKHSA appraisal and individual development plan processes; attend internal and external training events as required
- Corporate training: participate in all mandatory training as required
KEY WORKING RELATIONSHIPS
The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This includes:
Internal
- Managers and staff in other IMP teams
- Data Protection Officer
- Caldicott Office
- Information asset owners and system administrators
- Corporate information system owners
- Directorate and division information governance support officers
External
- Department of Health and Social Care Workplace, Information, Security and Technology team
- External data controller and data processor representatives
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Essential Criteria:
- Educated to degree level, preferably in a relevant subject, or equivalent level of experience
- Project management and delivery skills
- Within- and cross-team working skills
- Good interpersonal and communication skills
- Good writing and presentation skills
- Ability to work to deadlines and under pressure
- Ability to prioritise between competing pressures and demands
- Ability to work for periods without direct supervision
- An understanding of and commitment to equality of opportunity and good working relationships
Desirable Criteria:
- Data security and protection qualification, such as BCS Practitioner Certificate in Data Protection, CIPP/E, etc.
- Project management qualification
- Knowledge of data protection law
- Knowledge of the health and care system
- Experience of working in an information governance and privacy service
Selection Process
You will be required to complete an application form. This will be assessed and sifted in line with the essential criteria.
This vacancy is using Success Profiles and will assess your Behaviours and Experience
Stage 1: Application & Sift
As part of the application process, you will be asked to provide a Statement of Suitability in no more than 1500 words providing examples of how you meet the essential criteria/behaviours. It should also detail what you and your experience can bring to the role.
Feedback will not be provided at this stage.
If you are successful at this stage, you will progress to interview
Stage 2: Panel Interview
All applicants that progress to interview will be assessed on behaviours / experience through the Success Profiles . The interview will be conducted remotely via Microsoft Teams During the interview you will be required to deliver a presentation
The Behaviours you will be tested on are:
- Changing and improving
- Communicating and influencing
- Delivering at pace
- Making effective decisions
- Working together
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.
This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Government baseline personnel security standard
Its important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role
Contact Details Sophie.Rigney@reed.com
Job description
Job responsibilities
The main duties and responsibilities of the Information Governance and Privacy Support Officer are to support the Information Governance and Privacy Manager, and other IMP division managers where appropriate, in providing the following services to UKHSA:
- Information governance and privacy support: provide support to key staff, particularly information asset owners, with the identification and management of information governance and privacy risks and issues
- Production and maintenance of data protection impact assessments and privacy notices: support the production and maintenance of data protection impact assessments, privacy notices and other assurance and information risk management documents
- Maintain the corporate registers: support the update and maintenance of the corporate data protection impact assessment, privacy notice and related registers
- Building a strong data protection culture: support the triage and timely response to requests for information governance and privacy advice, and support the reporting and investigation of information governance and privacy incidents and near-misses
- Project management: support a range of information governance and privacy projects and initiatives to help strengthen the management of data and information risks and issues across UKHSA
- Cross-team working: work collaboratively across other teams in the IMP division data acquisition and sharing, business change, data governance, and information and records management on joint projects and initiatives
- Training provision: support the provision of information governance and privacy training to individuals and teams
- Representing the Privacy team: represent the Privacy team as required at internal information governance and privacy meetings, groups and forums
PROFESSIONAL DEVELOPMENT
- Skills and knowledge development: identify, discuss and action professional performance and training and development needs through the UKHSA appraisal and individual development plan processes; attend internal and external training events as required
- Corporate training: participate in all mandatory training as required
KEY WORKING RELATIONSHIPS
The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This includes:
Internal
- Managers and staff in other IMP teams
- Data Protection Officer
- Caldicott Office
- Information asset owners and system administrators
- Corporate information system owners
- Directorate and division information governance support officers
External
- Department of Health and Social Care Workplace, Information, Security and Technology team
- External data controller and data processor representatives
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Essential Criteria:
- Educated to degree level, preferably in a relevant subject, or equivalent level of experience
- Project management and delivery skills
- Within- and cross-team working skills
- Good interpersonal and communication skills
- Good writing and presentation skills
- Ability to work to deadlines and under pressure
- Ability to prioritise between competing pressures and demands
- Ability to work for periods without direct supervision
- An understanding of and commitment to equality of opportunity and good working relationships
Desirable Criteria:
- Data security and protection qualification, such as BCS Practitioner Certificate in Data Protection, CIPP/E, etc.
- Project management qualification
- Knowledge of data protection law
- Knowledge of the health and care system
- Experience of working in an information governance and privacy service
Selection Process
You will be required to complete an application form. This will be assessed and sifted in line with the essential criteria.
This vacancy is using Success Profiles and will assess your Behaviours and Experience
Stage 1: Application & Sift
As part of the application process, you will be asked to provide a Statement of Suitability in no more than 1500 words providing examples of how you meet the essential criteria/behaviours. It should also detail what you and your experience can bring to the role.
Feedback will not be provided at this stage.
If you are successful at this stage, you will progress to interview
Stage 2: Panel Interview
All applicants that progress to interview will be assessed on behaviours / experience through the Success Profiles . The interview will be conducted remotely via Microsoft Teams During the interview you will be required to deliver a presentation
The Behaviours you will be tested on are:
- Changing and improving
- Communicating and influencing
- Delivering at pace
- Making effective decisions
- Working together
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.
This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found athttps://www.gov.uk/government/publications/nationality-rulesThis job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of theEuropean Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Government baseline personnel security standard
Its important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role
Contact Details Sophie.Rigney@reed.com
Person Specification
Education
Essential
- oEducated to degree level, preferably in a relevant subject, or equivalent level of experience
Person Specification
Education
Essential
- oEducated to degree level, preferably in a relevant subject, or equivalent level of experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
