Job summary
The UKHSA People Function plays a key role in supporting the business through change as we build our organisation and ensure we recruit and retain the very best people to achieve our mission. Having formed less than two years ago, we are a young organisation, and our people and culture are integral to our identity. The success of our strategy, policy, and operations for protecting the public requires recruiting, developing, and retaining brilliant people in all areas and ensuring they work well together. Our people ambition is key to this - to ensure everyone who works for UKHSA can make a difference, feel valued and builds their career. This means a customer-focused, solution-driven delivery of priorities across the whole HR spectrum - at the same time as undergoing our own restructure to ensure we are appropriately sized and skilled to deliver and excel.
You will be joining us at a critical time in the implementation of our Enterprise Resource Planning (ERP) system. Having already launched Finance modules and Core HR we are now moving to the next exciting phase of the programme - transforming how we recruit, develop, reward, and retain our employees through technology enabled people processes. As you will know from your own prior experience, implementing an HR system is not simply a system project, it is a business change programme, creating value in how we manage our most important asset - our people.
Main duties of the job
You will lead the next phase of implementation of Oracle Fusion HR and payroll functionality, defining our operating model in relation to employee and manager self-serve, determining business priorities for implementation, and revising and delivering against the benefits case and implementation plan. You will be required to quickly assess how we take the remaining implementation forward in order to maximise value and minimise risk.
Comprising a range of interoperable and complementary services, each one adding specific, distinct value, you will deliver a coherent, consistent and targeted user experience. The advance of digital technology and the ever-changing world in which our agency operates makes it increasingly important to ensure our people have the right skills, expertise and tools, in the right place, at the right time.
This is a critical role where you will have shape one of the most transformational programmes the Agency has experienced, ensuring we enhance the experience and efficiency of our employees, line managers and HR teams.You will be part of our People Group Senior Leadership Team and will be a highly visible and values driven leader for both your direct team and the broader people group of over 200 people.
About us
The UK Health Security Agency exists to protect and improve the nation's health and wellbeing and reduce health inequalities. We do this through world-leading science, knowledge and intelligence, advocacy, partnerships and the delivery of specialist public health services. We are an executive agency of the Department of Health and Social Care, and a distinct delivery organisation with operational autonomy. We provide government, local government, the NHS, Parliament, industry and the public with evidence-based professional, scientific and delivery expertise and support. We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
Job description
Job responsibilities
Key responsibilities will include:
- Understand the UKHSA and people strategy vision and priorities and translate into delivery objectives of HR system functionality for the organisation, lead the programme to deliver the HR-related business case benefits and outcomes
- Create an implementation roadmap based on value, operational efficiency, and end user experience, defining key programme milestones
- Lead the change management aspects of the programme, understanding change impact, assessing business readiness criteria, redesigning processes and setting our engagement, communication and training strategy
- Work collaboratively with stakeholders across UKHSA, including our business ambassadors and Finance systems team (who will be responsible for running the system once implemented), as well as managing the relationship with Oracle and our implementation partner for this phase of the programme
- Ensure processes are clearly defined, simple and efficient in addition to providing assurance of the build integrity and implementation.
- Guide the organisation in any system or process impacts on its operating model and drive engagement in and adoption of employee and manager self-serve
- Oversee people data dependencies and ensure processes are in place to manage data integrity at point of creation
- Provide programme leadership in the form of:
- Providing direction and cascade clear vision, objectives and success measures; ensure individuals and teams feel sufficiently engaged, motivated and fully supported to deliver against their objectives; provide coaching and ensure individuals are continuously investing in their personal development
- Identifying, monitoring and mitigating delivery and operational project risks and issues.
- Effective governance and decision making, budgetary control, gate reviews and programme performance reporting.
- Ensuring a benefits realisation plan is in place and value delivered
- Creating and maintaining a stakeholder engagement strategy and plan and build partnerships and working relationships with key stakeholders.
- Identifying the appropriate level and capability of project resources required to deliver each aspect of the programme plan as well as setting a clear request for implementation support within the business.
- Aligning the implementation plan to other related projects in order to manage interdependencies effectively
STAGE 1 - Application & Sift:
For this vacancy we are assessing candidates using Success Profiles and across the whole process we will assess your Experience, Technical aptitude, and Behaviours. For the initial sift your CV and Statement and Suitability will be evaluated against your experience in relation to the following criteria:
Essential Criteria
- Successfully enabled business change led programmes of large scale and impact and provide lateral thinking to problem areas or risks, presenting pragmatic solution focused recommendations for Senior Management consideration
- Experience of Oracle Fusion implementation of a full suite of HR modules and including successful payroll delivery/integration
- Values-driven personal leadership effectively lead people through cultural change/transformation, collaboratively establishing a strong team vision and engaging people with integrity
- Stakeholder engagement - evidence of systematically identifying key stakeholders and forging strong relationships to deliver business objectives and outcomes, using appropriate channels, to ensure all those impacted by the change are engaged and taking account of their levels of influence and particular interests
- Journey to implementation - to integrate and operationalise the project outputs into business as usual (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
- Benefits management - to identify, quantify, map and track project/transformation benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised
- Quality management - showing the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle
Desirable criteria
- Relevant project leadership qualification e.g. PRINCE2 and/or MSP Practitioner, Agile or ITIL accreditation, P30 Practitioner, APM MAPM or Chartered Project Professional, IPA Project Leadership Programme
As part of the application process, you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1500 words to demonstrate how you meet theessentialcriteria. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role based on the essential criteria.
STAGE 2 Interview:
This competition will involve a two staged interview process.
As part of the first stage of this process, candidates will be asked to attend a panel interview. This will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. The interview will consist of Experience, Technical and Behaviour based questions.
At interview the following Behaviours will be tested:
- Seeing the Big Picture
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Should candidates meet the interview panels benchmark, they will progress to the second stage of the interview process. Those unsuccessful during this initial stage will not progress further, full feedback will be provided to unsuccessful candidates at this stage.
During the second stage of the interview process, candidates will be asked to participate in a session where they will be required to prepare and deliver a presentation to a panel designed to test your Experience and Technical aptitude in line with requirements of the role. This will be followed by a further round of questions from the panel.
Option 3 External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Unfortunately, late applications can not be accepted.
For further information on the selection process, please refer to the attached Candidate Pack.
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact scs.mdrecruitment@ukhsa.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commission by email: info@csc.gov.uk Or in writing: Civil Service Commission, Room G/8 1 Horse Guards Road, London, SW1A 2HQ.
Job description
Job responsibilities
Key responsibilities will include:
- Understand the UKHSA and people strategy vision and priorities and translate into delivery objectives of HR system functionality for the organisation, lead the programme to deliver the HR-related business case benefits and outcomes
- Create an implementation roadmap based on value, operational efficiency, and end user experience, defining key programme milestones
- Lead the change management aspects of the programme, understanding change impact, assessing business readiness criteria, redesigning processes and setting our engagement, communication and training strategy
- Work collaboratively with stakeholders across UKHSA, including our business ambassadors and Finance systems team (who will be responsible for running the system once implemented), as well as managing the relationship with Oracle and our implementation partner for this phase of the programme
- Ensure processes are clearly defined, simple and efficient in addition to providing assurance of the build integrity and implementation.
- Guide the organisation in any system or process impacts on its operating model and drive engagement in and adoption of employee and manager self-serve
- Oversee people data dependencies and ensure processes are in place to manage data integrity at point of creation
- Provide programme leadership in the form of:
- Providing direction and cascade clear vision, objectives and success measures; ensure individuals and teams feel sufficiently engaged, motivated and fully supported to deliver against their objectives; provide coaching and ensure individuals are continuously investing in their personal development
- Identifying, monitoring and mitigating delivery and operational project risks and issues.
- Effective governance and decision making, budgetary control, gate reviews and programme performance reporting.
- Ensuring a benefits realisation plan is in place and value delivered
- Creating and maintaining a stakeholder engagement strategy and plan and build partnerships and working relationships with key stakeholders.
- Identifying the appropriate level and capability of project resources required to deliver each aspect of the programme plan as well as setting a clear request for implementation support within the business.
- Aligning the implementation plan to other related projects in order to manage interdependencies effectively
STAGE 1 - Application & Sift:
For this vacancy we are assessing candidates using Success Profiles and across the whole process we will assess your Experience, Technical aptitude, and Behaviours. For the initial sift your CV and Statement and Suitability will be evaluated against your experience in relation to the following criteria:
Essential Criteria
- Successfully enabled business change led programmes of large scale and impact and provide lateral thinking to problem areas or risks, presenting pragmatic solution focused recommendations for Senior Management consideration
- Experience of Oracle Fusion implementation of a full suite of HR modules and including successful payroll delivery/integration
- Values-driven personal leadership effectively lead people through cultural change/transformation, collaboratively establishing a strong team vision and engaging people with integrity
- Stakeholder engagement - evidence of systematically identifying key stakeholders and forging strong relationships to deliver business objectives and outcomes, using appropriate channels, to ensure all those impacted by the change are engaged and taking account of their levels of influence and particular interests
- Journey to implementation - to integrate and operationalise the project outputs into business as usual (BAU) ensuring that activities are planned and completed to enable the business to implement the change and realise the benefits
- Benefits management - to identify, quantify, map and track project/transformation benefits to justify investment in the project, and to provide assurance that the benefits identified can be realised
- Quality management - showing the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle
Desirable criteria
- Relevant project leadership qualification e.g. PRINCE2 and/or MSP Practitioner, Agile or ITIL accreditation, P30 Practitioner, APM MAPM or Chartered Project Professional, IPA Project Leadership Programme
As part of the application process, you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1500 words to demonstrate how you meet theessentialcriteria. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role based on the essential criteria.
STAGE 2 Interview:
This competition will involve a two staged interview process.
As part of the first stage of this process, candidates will be asked to attend a panel interview. This will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. The interview will consist of Experience, Technical and Behaviour based questions.
At interview the following Behaviours will be tested:
- Seeing the Big Picture
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Should candidates meet the interview panels benchmark, they will progress to the second stage of the interview process. Those unsuccessful during this initial stage will not progress further, full feedback will be provided to unsuccessful candidates at this stage.
During the second stage of the interview process, candidates will be asked to participate in a session where they will be required to prepare and deliver a presentation to a panel designed to test your Experience and Technical aptitude in line with requirements of the role. This will be followed by a further round of questions from the panel.
Option 3 External
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).
Unfortunately, late applications can not be accepted.
For further information on the selection process, please refer to the attached Candidate Pack.
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should contact scs.mdrecruitment@ukhsa.gov.uk in the first instance. If you are not satisfied with the response you receive you can contact the Civil Service Commission by email: info@csc.gov.uk Or in writing: Civil Service Commission, Room G/8 1 Horse Guards Road, London, SW1A 2HQ.
Person Specification
Experience
Essential
- CV and Statement of Suitability
Behaviours
Essential
- Seeing the Big Picture
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Presentation
Essential
Person Specification
Experience
Essential
- CV and Statement of Suitability
Behaviours
Essential
- Seeing the Big Picture
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
Presentation
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
