People Operations Administrator

NHS South Central and West Commissioning Support Unit

Information:

This job is now closed

Job summary

T

Would you like to work in a people focused role, supporting our managers and employees across our customer base and within our own organisation? Are you looking to develop your career in HR? If so, we would love to hear from you!

We are seeking a dedicated and organised People Administrator to join our people operations team. In this pivotal role, you will be the first point of contact for all administrative queries and provide essential first-stage advice and support to both managers and staff.

We are looking for a motivated and enthusiastic individual who is willing to work towards a Chartered Institute Personnel Development (CIPD) Level 3 qualification and be someone who has attention to detail, good communication skills and is solution focused to provide accurate advice and a quality service for our stakeholders. A high level of initiative is also required.

SCW is committed to our process of redeployment of at-risk members of our existing workforce to new roles. As such, all job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Main duties of the job

The role provides high quality customer focused administrative HR support and is the first point of contact for queries received by the People Lifecycle Team. There will also be a requirement to support the People Administrator teams as and when required.

In this role, you'll play a critical part in managing our communications by overseeing email triage. You will be responsible for efficiently sorting, prioritising, and responding to a high volume of incoming emails to your aligned customers, ensuring that queries and tasks are answered or where appropriate directed to the appropriate teams or individuals.

Your attention to detail and ability to quickly assess the urgency and importance of each message will be essential in maintaining smooth and timely communication across the organization. If you thrive in a fast-paced environment and have a knack for staying organised, this role is for you!

Key responsibilities are:

Administrative Support: Handle a wide range of HR admin queries, ensuring accurate and timely responses.

First-Stage Advice: Provide first-line HR guidance to managers and staff on policies, procedures, and best practices.

Data Management: Maintain and update HR records and systems, ensuring all information is accurate and up to date.

Collaboration: Work closely with the wider HR teams to support various HR requirements to ensure stakeholders receive 1st class customer service within the service level agreement.

About us

We work in a hybrid way working from home and the office. There will be a requirement for on-site / cross SCW estates & Customer visits as and when required.

What We're Looking For:

  • Experience: Previous experience in an HR or administrative role is essential.
  • Communication: Strong interpersonal skills with the ability to communicate effectively with all levels of staff.
  • Attention to Detail: Meticulous and organised, with a keen eye for detail.
  • Problem-Solving: Ability to handle queries and issues calmly and efficiently using initiative to seek solutions.
  • Discretion: High level of confidentiality and professionalism

What We Offer:

  • A supportive and inclusive work environment.
  • Opportunities for professional development and career growth.
  • Competitive salary and benefits package.
  • A chance to make a real impact on our organisation and its people.
  • Agile working opportunities

Date posted

16 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

891-CSU-7870EB

Job locations

NHS SCW CSU

Hybrid Working

Eastleigh

SO50 5PB


Job description

Job responsibilities

x1 Permanent & x1 Fixed Term position available

Please refer to the job description and person specification for further details and information regarding this role.

Job description

Job responsibilities

x1 Permanent & x1 Fixed Term position available

Please refer to the job description and person specification for further details and information regarding this role.

Person Specification

Values & Behaviours

Essential

  • Patient First - Customer Excellence
  • Aspirational
  • Collaborative
  • Insightful
  • Respectful
  • A commitment to Equality, Diversity, and Inclusion

Education

Essential

  • Diploma level education or equivalent or previous relevant experience
  • Evidence of continuing professional development
  • CIPD level 3 qualification or working towards

Desirable

  • Administration qualification

Knowledge & Experience

Essential

  • Previous experience of working in an administration setting
  • Understanding of the importance of Audit requirements
  • Experience of accurate and high-volume data input
  • Working knowledge of Microsoft Office including Word, Excel & Teams
  • Excellent Administration and attention to detail skills

Desirable

  • Previous experience of working in a people / HR environment
  • Knowledge and experience of working within an NHS environment
  • Experience in Electronic Staff Record system

Skills & Capabilities

Essential

  • Excellent communication skills dealing with stakeholders, both verbal and written, showing resilience and persuasion where there are barriers to understanding
  • Ability to work effectively alone or as part of a high performing team
  • Ability to analyse and problem solve, finding suitable solutions where there are more than one solution
  • Ability to attend formal meetings taking contemporaneous minutes
  • Ability to develop reporting plans and work plans for team members
  • Ability to concentrate for long periods of the day while taking minutes, running and providing reports, and answering queries
  • Excellent customer service skills
  • Flexible approach to work to ensure deadlines are achieved
  • Ability to travel to stakeholder sites as required
  • Ability to use VDU continuously for majority of the working day
  • Advanced keyboard skills for fast accurate data input
  • Resilience when exposed to distressing circumstances
Person Specification

Values & Behaviours

Essential

  • Patient First - Customer Excellence
  • Aspirational
  • Collaborative
  • Insightful
  • Respectful
  • A commitment to Equality, Diversity, and Inclusion

Education

Essential

  • Diploma level education or equivalent or previous relevant experience
  • Evidence of continuing professional development
  • CIPD level 3 qualification or working towards

Desirable

  • Administration qualification

Knowledge & Experience

Essential

  • Previous experience of working in an administration setting
  • Understanding of the importance of Audit requirements
  • Experience of accurate and high-volume data input
  • Working knowledge of Microsoft Office including Word, Excel & Teams
  • Excellent Administration and attention to detail skills

Desirable

  • Previous experience of working in a people / HR environment
  • Knowledge and experience of working within an NHS environment
  • Experience in Electronic Staff Record system

Skills & Capabilities

Essential

  • Excellent communication skills dealing with stakeholders, both verbal and written, showing resilience and persuasion where there are barriers to understanding
  • Ability to work effectively alone or as part of a high performing team
  • Ability to analyse and problem solve, finding suitable solutions where there are more than one solution
  • Ability to attend formal meetings taking contemporaneous minutes
  • Ability to develop reporting plans and work plans for team members
  • Ability to concentrate for long periods of the day while taking minutes, running and providing reports, and answering queries
  • Excellent customer service skills
  • Flexible approach to work to ensure deadlines are achieved
  • Ability to travel to stakeholder sites as required
  • Ability to use VDU continuously for majority of the working day
  • Advanced keyboard skills for fast accurate data input
  • Resilience when exposed to distressing circumstances

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS South Central and West Commissioning Support Unit

Address

NHS SCW CSU

Hybrid Working

Eastleigh

SO50 5PB


Employer's website

https://www.scwcsu.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

NHS South Central and West Commissioning Support Unit

Address

NHS SCW CSU

Hybrid Working

Eastleigh

SO50 5PB


Employer's website

https://www.scwcsu.nhs.uk/ (Opens in a new tab)


For questions about the job, contact:

.

Donna Homer

donna.homer@nhs.net

Date posted

16 October 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

891-CSU-7870EB

Job locations

NHS SCW CSU

Hybrid Working

Eastleigh

SO50 5PB


Supporting documents

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