Job summary
We are looking for an enthusiastic person, to provide clerical support to the integrated Finance/General Office. The post holder must have excellent communication and written skills. Demonstrates high levels of confidentiality when liaising with staff, patients and service users. Knowledge of Health Boards Financial Procedures with regards to cash handling, banking, petty cash, patient valuables and money. The successful candidate will be computer literate and be efficient in using the Microsoft Office packages and WPAS.
Main duties of the job
Main Duties
Reimbursement of patient travelling expenses to those who meet criteria and ensure all documentation required is present and correct.
Making disbursements, reconciling and inputting petty cash onto database.
Assist in the banking of revenue and endowment monies - in compliance with Financial Procedures.
Processing of patient valuables and money.
Organise and process of staff identify badges.
Ensuring adequate supply of WP10HP are stamped.
Arranging emergency transport and taxis.
Assist with incoming mail and processing 'special & recorded' mail onto online postage system.
Deal with general enquiries, over the counter and phone.
General Office duties including filing, photocopying etc
Inputting requisitions onto Oracle.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
For more details in relation to this post, please click on the supporting documents section to find the full job description and person specification. These are available bilingually, in both English and Welsh.
Job description
Job responsibilities
For more details in relation to this post, please click on the supporting documents section to find the full job description and person specification. These are available bilingually, in both English and Welsh.
Person Specification
Knowledge
Essential
- RSA II or equivalent demonstrable experience of administrative/office skills plus the additional experience of working in an administrative/office environment.
- Experience of financial procedures
- 4 GCSE's to include Math's and English
Desirable
- ECDL or equivalent experience and/or qualifications
Skills
Essential
- Good organisational skills to prioritise work, meet deadlines and work under pressure
- Excellent verbal and written skills
- Excellent verbal and written skills
- Self-motivated and able to work without supervision
- Able to deal with varied situations with tact and diplomacy
- Ability to travel between sites in a timely manner.
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Person Specification
Knowledge
Essential
- RSA II or equivalent demonstrable experience of administrative/office skills plus the additional experience of working in an administrative/office environment.
- Experience of financial procedures
- 4 GCSE's to include Math's and English
Desirable
- ECDL or equivalent experience and/or qualifications
Skills
Essential
- Good organisational skills to prioritise work, meet deadlines and work under pressure
- Excellent verbal and written skills
- Excellent verbal and written skills
- Self-motivated and able to work without supervision
- Able to deal with varied situations with tact and diplomacy
- Ability to travel between sites in a timely manner.
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
