Job summary
An opportunity to join the MHLD Learning & Development team based in Tonna Hospital. The post holder will provide comprehensive administrative support to the Quality, Governance and Improvement Service team as needed. You will be working alongside another administrator officer with an expectation to support each other as required. This includes; providing administrative support, arranging meetings, coordinating information, preparation of agendas, minute taking, data entry, generation of daily work list for administration staff and regular routine audits.
Main duties of the job
Communicate and liaise with staff and members of partner organisations,o This is a key supporting role in the effective running of the team, which includes the management of resources as part of the core duties. Adopt a flexible approach when the needs of the service require. Provide support to business and project processes.o Produce work to deadlines whilst ensuring compliance with health board policieso Provide support to staff within the team/officeo Provision of records and extracts (manual and electronic) for completion of audits.o Provide a diary management service with the ability to resolve conflicting diary appointments and schedules.o Make judgements involving straightforward job-related facts or situations, such as choosing and booking appropriate venues/rooms based on requirements and in line with agreed policies and procedures, resolving conflicting diary appointments and schedules.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The postholder will also need to be able to travel to various sites across the MHLD Service group area.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The postholder will also need to be able to travel to various sites across the MHLD Service group area.
Person Specification
Essential Experience
Essential
- Demonstrate experience in an administrative role requiring the accurate identification and extraction of records
Essential Qualifications & Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience
- Good knowledge of MS Office Suite
- Thorough understanding of office procedures
Essential Aptitude and abilities
Essential
- Ability to work on own initiative and manage own workload
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
Person Specification
Essential Experience
Essential
- Demonstrate experience in an administrative role requiring the accurate identification and extraction of records
Essential Qualifications & Knowledge
Essential
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience
- Good knowledge of MS Office Suite
- Thorough understanding of office procedures
Essential Aptitude and abilities
Essential
- Ability to work on own initiative and manage own workload
- Good written and verbal communication skills
- Ability to work on own initiative and manage own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
