Senior Department Administrator

Job summary

THIS POST IS FIXED TERM/SECONDMENT Till April 2026 DUE TO maternity leave.IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POSTAn exciting opportunity has arisen for a full time Senior Department Administrator at our Community Mental Health Team in Ty Einon.

Main duties of the job

Induct inexperienced staff and maintain working relationships with own and other departments, training, and motivating staff to achieve objectives.

Develop and control administrative systems to assist with the management of the workload and responsibilities, providing a wide range of administrative and secretarial support in addition to supporting team working across the office. Prioritise work and to work on own initiative, managing own workload and deadlines, seeking advice as necessary.

Prepare service reports, and complete information gathering and processing for various purposes (e.g. subject access requests, maintenance of service databases) and maintain record keeping in staff personal files and the staff e-Roster in line with sign-off timescales for own team and the wider service workforce.

Coordinate secretariat support for meetings, including for those of a sensitive or confidential nature (e.g. disciplinary proceedings), ensuring confidentiality of service and HR matters.

Provide line management and supervision to staff, including tasks such as PADR, sickness, performance, capability etc. Participate in self-development to continually improve performance and undertake development activities that are identified. Support with service wide recruitment and administration induction and train new staff on systems and procedures within the office, and lead on the updating of outdated admin processes.

About us

We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.

There are also apprenticeships, work placementsand volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.