Job summary
THIS POST IS FIXED TERM/SECONDMENT UP TO (31/03/2026) DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
An exciting opportunity has arisen to become part of an innovative and dynamic team, working within Help Me Quit smoking cessation service. In this role you will support with the administration and engagement of Maternity, Community and secondary care clients/Patients, and be part of the wider team providing advice and support, to safely and sustainably, stop smoking. Also working on Engagement events within the Community, Maternity and secondary care, working closely with stakeholders and partners. Its a fantastic time to join the Swansea Bay Help Me Quit Team, we are a supportive and compassionate team, and are committed to development, innovation, safety and quality of our services, putting the patient at the centre is our top priority. If you are ready for a new challenge/chapter in your career, we would welcome an application from you.
Main duties of the job
To provide comprehensive administrative and engagement support to the Health Board's Help Me Quit management team. This includes; providing administrative support to the operational manager, arranging meetings (including virtual), coordinating information, preparation of agendas, minute taking, data entry, and regular routine audits. The post holder will play an instrumental role in supporting the HB's Smoking Cessation Services and strategy. The Engagement Facilitator will support the promotion and coordination of the Help Me Quit service in SBU following the Ottawa Model, in line with national and local guidance and best practice The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the service, which includes the management of resources as part of the core duties.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking
- Working experience of Microsoft Office 365 Suite including use to Teams.
Desirable
- Working in an NHS environment
- Administering finance systems, e.g. requisitions, budget monitoring
Qualifications and Knowledge
Essential
- Word processing to RSA 111/NVQ Level 3 or equivalent level of experience
- Good standard of education together with a high level of numeracy, written and spoken English
Desirable
Essential Aptitude and abilities
Essential
- Adhere to and can demonstrate SBU Values & Behaviours
- Good general digital skills including knowledge of Microsoft Office 365 including Teams
- Thorough understanding of office procedures Working knowledge of filing/data systems including record management
- Ability to work on own initiative and manage own workload Able to manage digital calendar diaries Advanced keyboard skills, good written and verbal communication skills
- Good organisational skills, problem solving and fact finding Work within a team and to take direction from senior team members
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Knowledge of Help Me Quit Services in Wales
- Familiarity with Quit Manager digital platform
Other essential criteria
Essential
- Ability to travel within geographical area.
- Able to work hours flexibly.
- Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check
- Ability to carry resources
- Continued Personal Development
- Ability to work to deadlines and under pressure
- Able to work within a team and ability to work on own initiative
- Keen to learn and develop skills
Person Specification
Experience
Essential
- Demonstrate experience in an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking
- Working experience of Microsoft Office 365 Suite including use to Teams.
Desirable
- Working in an NHS environment
- Administering finance systems, e.g. requisitions, budget monitoring
Qualifications and Knowledge
Essential
- Word processing to RSA 111/NVQ Level 3 or equivalent level of experience
- Good standard of education together with a high level of numeracy, written and spoken English
Desirable
Essential Aptitude and abilities
Essential
- Adhere to and can demonstrate SBU Values & Behaviours
- Good general digital skills including knowledge of Microsoft Office 365 including Teams
- Thorough understanding of office procedures Working knowledge of filing/data systems including record management
- Ability to work on own initiative and manage own workload Able to manage digital calendar diaries Advanced keyboard skills, good written and verbal communication skills
- Good organisational skills, problem solving and fact finding Work within a team and to take direction from senior team members
Desirable
- Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
- Knowledge of Help Me Quit Services in Wales
- Familiarity with Quit Manager digital platform
Other essential criteria
Essential
- Ability to travel within geographical area.
- Able to work hours flexibly.
- Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check
- Ability to carry resources
- Continued Personal Development
- Ability to work to deadlines and under pressure
- Able to work within a team and ability to work on own initiative
- Keen to learn and develop skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
