Job summary
The post holder will be a member of the Job Evaluation Team, and maintain the effective running of the service.
They will contribute to the Health Board's requirement to comply with Agenda for Change (AFC) and implement the NHS Job Evaluation Scheme for staff covered by the Agenda for Change Terms & Conditions of Service Handbook.
Main duties of the job
- Co-ordinate and arrange Job Matching, Job Evaluation, Consistency Checking and Refresher training for staff within Swansea Bay UHB.
- Co-ordinate arrangements for training such as room bookings, IT equipment, maintain delegate register and refreshments if appropriate.
- Following training, undertake the QA process on submitted job descriptions, ensuring that they are fit for purpose and are suitable for submission to matching panel.
- Following CAJE Administrator training, and when deemed competent, pre-load information into the CAJE System prior to panels convening.
- Adhere to strictest confidentiality relating to all AFC activities.
- When matching has been undertaken, attach the appropriate CAJE reference to the job description and add the job description to the CAJE system.
- Ensure secure and safe storage of all AFC information and data in accordance with Data Protection and Information Governance protocols.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
- Providing project support to the Job Evaluation Leads.
- Co-ordinating a range of activities across the Job Evaluation agenda.
- Undertake CAJE Administrator training to undertake the relevant CAJE System duties.
- Liaising with Regional JE Lead and other external organisations as required eg. Northgate Arinso for CAJE problems, other Health Boards.
- Providing administrative support to the Job Evaluation Team.
- Diary management to plan job matching panels and training sessions, and book all Wales activities on behalf of the JE Leads.
Job description
Job responsibilities
- Providing project support to the Job Evaluation Leads.
- Co-ordinating a range of activities across the Job Evaluation agenda.
- Undertake CAJE Administrator training to undertake the relevant CAJE System duties.
- Liaising with Regional JE Lead and other external organisations as required eg. Northgate Arinso for CAJE problems, other Health Boards.
- Providing administrative support to the Job Evaluation Team.
- Diary management to plan job matching panels and training sessions, and book all Wales activities on behalf of the JE Leads.
Person Specification
Qualifications & Knowledge
Essential
- Level 3 Qualification or possess equivalent skills, knowledge and experience
- Fully conversant with all Microsoft Office software e.g. Word, Excel, Outlook and PowerPoint.
- Knowledge and experience of office procedures.
- Knowledge and understanding of confidentiality and data protection, and health and safety regulations.
Desirable
- Knowledge of the NHS Job Evaluation Scheme.
- CAJE System Administrator.
- Job Matching Training.
Experience
Essential
- Experience of working to office practices and ability to establish new processes.
- Experience of using Excel spreadsheets and databases to record and retrieve information.
Desirable
Abilities
Essential
- Can demonstrate SBU values
- Well-developed communication and customer care skills.
- Good organisational and time management skills.
- Accuracy and attention to detail. Maintain strictest confidentiality.
- Ability to solve problems.
- Ability to use and communicate through Microsoft Office Software packages.
- Ability to prioritise work and identify urgent requirements, adjusting and re-prioritising as necessary. Good interpersonal skills.
Desirable
- Able to work hours flexibly.
- Must be motivated, and possess a non-judgemental attitude towards others.
- Ability to be adaptable and flexible.
- Ability to work to deadlines
- Must have ability to work as an individual whilst being an effective member of a multi-disciplinary team, always acting in a professional manner
- Performs well under pressure and has demonstrable coping skills.
Person Specification
Qualifications & Knowledge
Essential
- Level 3 Qualification or possess equivalent skills, knowledge and experience
- Fully conversant with all Microsoft Office software e.g. Word, Excel, Outlook and PowerPoint.
- Knowledge and experience of office procedures.
- Knowledge and understanding of confidentiality and data protection, and health and safety regulations.
Desirable
- Knowledge of the NHS Job Evaluation Scheme.
- CAJE System Administrator.
- Job Matching Training.
Experience
Essential
- Experience of working to office practices and ability to establish new processes.
- Experience of using Excel spreadsheets and databases to record and retrieve information.
Desirable
Abilities
Essential
- Can demonstrate SBU values
- Well-developed communication and customer care skills.
- Good organisational and time management skills.
- Accuracy and attention to detail. Maintain strictest confidentiality.
- Ability to solve problems.
- Ability to use and communicate through Microsoft Office Software packages.
- Ability to prioritise work and identify urgent requirements, adjusting and re-prioritising as necessary. Good interpersonal skills.
Desirable
- Able to work hours flexibly.
- Must be motivated, and possess a non-judgemental attitude towards others.
- Ability to be adaptable and flexible.
- Ability to work to deadlines
- Must have ability to work as an individual whilst being an effective member of a multi-disciplinary team, always acting in a professional manner
- Performs well under pressure and has demonstrable coping skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
