Job summary
We are recruiting an Administrative Assistant to work within the Primary and Community Services and Therapies Group.
Applications are invited from enthusiastic, motivated individuals to join the team, who possess experience in a range of IT systems / packages coupled with proven administration skills.
Main duties of the job
The main duties will include administration tasks surrounding invoices, data entry, communication with colleagues and outside organisations, supporting the team and general administrative tasks.
The role will require excellent communication and organisational skills, the ability to work using own initiative, and as part of a team. The successful candidate will need to work to tight deadlines, be able to prioritise workloads, having an enthusiastic attitude and willingness to learn. Previous experience of NHS systems including Oracle would be advantageous but not essential as full, comprehensive training will be given.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- 5 GCSE's or Vocational Level 3, or equivalent knowledge and skills
Desirable
- oECDL / equivalent IT qualification
- oNVQ Level 2 Business Admin
- oKnowledge of NHS working practices
Experience
Essential
- Experience in administrative role
- Communicating with all levels of staff and the public
- Experience or transcribing/minute taking
- Working with Microsoft Office
- Working with Finances
- Experience working in NHS office environment
Desirable
- oExperience of using Health Board systems such as Oracle, ESR
- oExperience of using a range of systems / databases
- oExperience of dealing with confidential issues
Knowledge
Essential
- Awareness of policies and procedures dealing with confidential data
- Working knowledge of electronic/manual filing systems
- Ability to manage diaries
- Ability to work on own initiative and manage own workload
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team and take direction from senior team members
- oAbility to manage multiple activities with consideration of deadlines
Desirable
- oAbility to speak Welsh
- oAbility to build relationships and rapport at all levels
Other requirements
Essential
- Ability to work to deadlines and under pressure
- Good time management
Person Specification
Qualifications
Essential
- 5 GCSE's or Vocational Level 3, or equivalent knowledge and skills
Desirable
- oECDL / equivalent IT qualification
- oNVQ Level 2 Business Admin
- oKnowledge of NHS working practices
Experience
Essential
- Experience in administrative role
- Communicating with all levels of staff and the public
- Experience or transcribing/minute taking
- Working with Microsoft Office
- Working with Finances
- Experience working in NHS office environment
Desirable
- oExperience of using Health Board systems such as Oracle, ESR
- oExperience of using a range of systems / databases
- oExperience of dealing with confidential issues
Knowledge
Essential
- Awareness of policies and procedures dealing with confidential data
- Working knowledge of electronic/manual filing systems
- Ability to manage diaries
- Ability to work on own initiative and manage own workload
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team and take direction from senior team members
- oAbility to manage multiple activities with consideration of deadlines
Desirable
- oAbility to speak Welsh
- oAbility to build relationships and rapport at all levels
Other requirements
Essential
- Ability to work to deadlines and under pressure
- Good time management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
