Job summary
An exciting new opportunity has arisen to join our dynamic team within Pharmacy & Medicines Management (P&MM).
The successful candidate will be required to provide essential support to the P&MM Senior Management Team. They will provide business management support for the service working closely with the Assistant Divisional Manager.
Working autonomously and responsible for their own workload the successful candidate will also be required to coordinate administrative processes and data systems with reference to both the clinical and logistical requirements of the service.
The successful candidate should be responsible and reliable, self-motivated, enthusiastic with a positive approach. If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge.
Main duties of the job
Develop and coordinate the administrative functions including budgetary, reporting and strategic workforcemanagement.
Support the operational management and performance reporting. To include the setting up and support of systems to be used in the monitoring and collation of key performance indicators (KPIs), Pharmacy & Medicines Management (P&MM) information, training compliance and collation of performance evidence against identified standards.
Monitor, collate and provide scrutiny and analysis of performance information and P&MM frameworks.
Provide administrative management support on a day-to-day basis to the Senior Leadership Team to develop the business in line with its agreed strategy.
Support on the development of new processes across the service and the management of existing processes.
Responsible for the preparation of relevant briefings to ensure the senior management team are aware of and understand updates regarding status of business processes, risk reports etc.,
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Essential Qualifications & Knowledge
Essential
- Educated to Postgraduate Diploma standard or equivalent experience, NVQ Level 5 - Business Administration or equivalent.
- Co-ordinated the administrative functions for a department within an NHS organisation.
- Knowledge of a range of IT software to support the administrative functions. & Evidence of continual professional development.
Desirable
- Knowledge of data manipulation scrutiny and analysis.
- Knowledge of business development
Essential Experience
Essential
- Experience of business and management processes and of leading a team
- Experience of providing project management administrative support/ administrative management support on a day-to-day basis to the Senior Leadership Team
- Experience of business and management processes.
Desirable
- Worked in an acute, primary care NHS setting or Pre-Hospital care organisation.
Essential Aptitude and abilities
Essential
- Highly organised with excellent communication skills to influence and manage difficult situations effectively.
- Responsible and reliable, self-motivated, enthusiastic with a positive approach.
- Able to work under own direction and lead others in their work objectives.
- To have advanced keyboard and computer system skills.
- Ability to support all administrative functions including minutes taking and action log completion.
- Able to use Microsoft products, NHS purchasing systems and on line media communications, including telephone/ screen conferencing.
Desirable
Person Specification
Essential Qualifications & Knowledge
Essential
- Educated to Postgraduate Diploma standard or equivalent experience, NVQ Level 5 - Business Administration or equivalent.
- Co-ordinated the administrative functions for a department within an NHS organisation.
- Knowledge of a range of IT software to support the administrative functions. & Evidence of continual professional development.
Desirable
- Knowledge of data manipulation scrutiny and analysis.
- Knowledge of business development
Essential Experience
Essential
- Experience of business and management processes and of leading a team
- Experience of providing project management administrative support/ administrative management support on a day-to-day basis to the Senior Leadership Team
- Experience of business and management processes.
Desirable
- Worked in an acute, primary care NHS setting or Pre-Hospital care organisation.
Essential Aptitude and abilities
Essential
- Highly organised with excellent communication skills to influence and manage difficult situations effectively.
- Responsible and reliable, self-motivated, enthusiastic with a positive approach.
- Able to work under own direction and lead others in their work objectives.
- To have advanced keyboard and computer system skills.
- Ability to support all administrative functions including minutes taking and action log completion.
- Able to use Microsoft products, NHS purchasing systems and on line media communications, including telephone/ screen conferencing.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
