Job summary
The Physiotherapy Service has an opportunity for an administrative manager to join its vibrant team.
The successful applicant will be responsible for the day to day organisation and management of the administrative team to support the operational running of the Neath Port Talbot Hospital Physiotherapy department.
Main duties of the job
The role will involve managing waiting lists and reporting accurate and timely data to the Musculoskeletal Team Lead. The Physiotherapy Service currently uses Clinical Portal (PIMS+) to manage referrals and booking of appointments and therefore experience with this system would be beneficial.
There is also a requirement to monitor compliance of staff appraisals and mandatory training through completion of regular reports. Along with ordering of supplies through Oracle system. There is often a need to collate data and documents using Microsoft Excel, Word and Outlook and therefore experience with these software's is essential for the role.
There is an expectation for the manager to have excellent communication skills to assist patients and clinical staff with administrative queries to ensure a quality service is provided. Depending on work load demands, it is important to be confident with adapting and prioritising tasks.
If you feel you have the skills and abilities to fulfil this role we would welcome your application. Although if you have any queries about the role, please contact Hannah Stockham or Kelly Devonport.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Person Specification
Qualifications & Knowledge
Essential
- BTEC Diploma, NVQ 3 or equivalent training/experience
- Good standard of Education (GCE level or equivalent)
- Familiar and confident using e- mail and Microsoft IT packages such as Word and Excel.
Experience
Essential
- Significant clerical/administration experience within a service where data input forms a significant part of the workload
- Excellent IT skills with ability to use a range of packages especially Excel.
Aptitude and Abilities
Essential
- Able to demonstrate situations where effective leadership and management skills have been used.
- Able to demonstrate sound organisational skills and a methodical approach towards work.
Person Specification
Qualifications & Knowledge
Essential
- BTEC Diploma, NVQ 3 or equivalent training/experience
- Good standard of Education (GCE level or equivalent)
- Familiar and confident using e- mail and Microsoft IT packages such as Word and Excel.
Experience
Essential
- Significant clerical/administration experience within a service where data input forms a significant part of the workload
- Excellent IT skills with ability to use a range of packages especially Excel.
Aptitude and Abilities
Essential
- Able to demonstrate situations where effective leadership and management skills have been used.
- Able to demonstrate sound organisational skills and a methodical approach towards work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
