Job summary
The post holder will support the Assistant Director of Health, Safety and Fire and the Health, Safety and Fire team in the day-to-day administration management of the department, and the delivery of key objectives/projects within the finance, health & safety, fire, information governance and learning and development within the team.
The post holder will work autonomously and flexibly to support the team across the whole health board.
The post holder will also hold accountability for ordering and procuring administrative and clinical equipment, contracts, and supplies for the Team, using appropriate financial codes and controls, advising the Assistant Director of Health, Safety and Fire of any cost implications or financial issues.
Main duties of the job
Support all staff within the Health, Safety and Fire Team with management of sickness absence, mandatory training and annual leave following the appropriate policy and ensuring processes are followed. Offering helpline support to employees of the organisation either by dealing with their enquiry or directing them to an appropriate person.
Line management of Administrative Staff/Risk Support Officers, ensuring appropriate levels of cover are in place.
Ensure the procurement of items required by the department are costed correctly, added to Oracle, invoiced and receipted.
Review/monitoring of risk assessment, actions, staff sickness following an incident and RIDDOR incidents using the Datix systems.
Welsh Skills Desirable:This post is advertised as Welsh Desirable. This doesn't mean essential;whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listingand selectingcandidates.This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.For more information, see 'Welsh Language Guidance' inthedocuments right at the bottom.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
For detailed job description and main responsibilities, please see documents attached within the documents section.
Job description
Job responsibilities
For detailed job description and main responsibilities, please see documents attached within the documents section.
Person Specification
Cymwysterau a Gwybodaeth
Essential
- IOSH Managing Safely and Level 4 qualification in Business Administration or equivalent knowledge and experience.
- Proficient in the use of Oracle, TRAC, ESR and other management systems.
- Knowledge of the Datix Cymru Incident Reporting System and the process of reporting RIDDOR incidents to the HSE.
- Ability to be adaptable and innovative with a problem-solving approach, applying theoretical knowledge to a wide range of practical situations.
Desirable
- Prince 2 Project Management.
- Completed the training for Job Matching and participate as part of the job matching panel.
- Welsh Language Skills (Level 3 and above/B1)
Experience
Essential
- Minimum of 3 years' experience in health and/ or social care.
- Experience in the carrying out, reviewing, and auditing of risk assessment.
- Demonstrate a practical problem-solving approach to health and safety issues.
Desirable
- Project management. Ability to work at a strategic level within the organisation
Skills and Attributes
Essential
- Verbal and written communication and report writing skills.
- Able to work well under pressure and regularly to tight timescales.
- Must be able to demonstrate excellent organisational and general management skills.
- Must be proficient at maintaining records and statistical information and converting information into required format for reports.
- Ability to work as part of a team.
- Travel to different sites around the health board in a timely manner.
Desirable
- Research skills. Root Cause Analysis.
Person Specification
Cymwysterau a Gwybodaeth
Essential
- IOSH Managing Safely and Level 4 qualification in Business Administration or equivalent knowledge and experience.
- Proficient in the use of Oracle, TRAC, ESR and other management systems.
- Knowledge of the Datix Cymru Incident Reporting System and the process of reporting RIDDOR incidents to the HSE.
- Ability to be adaptable and innovative with a problem-solving approach, applying theoretical knowledge to a wide range of practical situations.
Desirable
- Prince 2 Project Management.
- Completed the training for Job Matching and participate as part of the job matching panel.
- Welsh Language Skills (Level 3 and above/B1)
Experience
Essential
- Minimum of 3 years' experience in health and/ or social care.
- Experience in the carrying out, reviewing, and auditing of risk assessment.
- Demonstrate a practical problem-solving approach to health and safety issues.
Desirable
- Project management. Ability to work at a strategic level within the organisation
Skills and Attributes
Essential
- Verbal and written communication and report writing skills.
- Able to work well under pressure and regularly to tight timescales.
- Must be able to demonstrate excellent organisational and general management skills.
- Must be proficient at maintaining records and statistical information and converting information into required format for reports.
- Ability to work as part of a team.
- Travel to different sites around the health board in a timely manner.
Desirable
- Research skills. Root Cause Analysis.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
