Job summary
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NHS WALES.
Join Our Team at NHS Wales Joint Commissioning Committee
Position: Corporate Business Co-ordinator (NWJCC)
Following the establishment of the NHS Wales Joint Commissioning Committee (NWJCC) on 1st April 2024 and a recent organisational restructure, we are seeking a Corporate Business Co-ordinator (NWJCC), Joint Commissioning Committee (JCC) to support our journey as a newly formed organisation.
The NWJCC is a joint committee of the seven health boards in Wales, with a Chair and Lay Members. We support collaborative commissioning across Wales, with around 120 staff based in Mold and Nantgarw/Treforest.
Our mission to be The Centre of Excellence for Collaborative Commissioning, improving health and care outcomes across Wales. We commission around 220 services, from NHS 111 and ambulance services to specialised rare disease services, and mental health, operating a £1.14bn budget.
In this role, you will join a supportive, inclusive team, working with NHS Wales, Welsh Government, and UK provider organisations. We are seeking individuals who reflect our values of respect, trust, collaboration, and excellence--those who put patients and quality at the centre of everything they do.
If you're passionate about improving lives and want to be part of a forward-thinking, ambitious team, we'd love to hear from you.
Main duties of the job
The post holder will provide full and comprehensive administrative support as a member of the Corporate Business Unit. Working within a busy office environment at the NHS Wales Joint Commissioning Committee (NWJCC), they will contribute to efficient and courteous service delivery, reporting any issues, concerns, or progress to the Corporate Business Support Officer and Corporate Business Manager as required.
The post holder will play a key role in supporting the organisation and coordination of meetings, including providing practical assistance with setup and logistics. They will contribute to effective meeting outcomes by supporting minute and action recording and offering guidance on self-support strategies such as recommending digital tools like Microsoft Co-pilot to enhance meeting productivity and documentation.
The post holder will demonstrate a strong and practical understanding of Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Board Portals such as AdminControl, Teams, SharePoint, and OneDrive. Experienced in using these tools to support collaboration, productivity, and efficient workflow management.
The role requires a high level of attention to detail, sustained periods of concentration, and the ability to manage unforeseen interruptions and rapidly changing priorities with professionalism and resilience.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
This post is a secondment for 12 months to cover a secondment.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
This post is a secondment for 12 months to cover a secondment.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Person Specification
Experience
Essential
- Experience of working in a busy office environment.
- Working with Microsoft Office applications.
Desirable
- Experience in an NHS or public sector environment.
Qualifications and Knowledge
Essential
- Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functionalmedical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.
- Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience.
- Working knowledge of Microsoft Office package, Office 365 including Word, Outlook, Excel and PowerPoint.
- Demonstrate a sound knowledge and understanding of confidentiality. Clear knowledge of the importance of Health & Safety Regulations in the Workplace.
- Knowledge and understanding of working with guidelines, policies and procedures.
- Training on specific software programmes, databases, and spreadsheets, necessary to undertake the role will be provided in-house over a rolling programme following induction.
Desirable
- ECDL or equivalent computer certificate.
- IT related qualification.
- Certificate in Business Administration.
Skills and Attributes
Essential
- Excellent communication and customer care skills and a good telephone manner.
- Ability to communicate effectively with professional staff at multiple levels patients, stakeholders, and members of public.
- Advanced IT/keyboard skills.
- Ability to prioritise work and identify urgent requirements.
- Ability to interact well with a range of colleagues and customers.
- Ability to retrieve information and run reports from various software packages.
- Ability to work as part of a team or as an individual using personal initiative to resolve problems.
- Demonstrates ability to accurately transcribe meeting discussions into comprehensive minutes and action notes.
- Ability to work autonomously and set own priorities.
Desirable
- Good organisational skills.
Other Role Requirements
Essential
- Must be able to attend office locations on a regular basis.
- To update training as required.
- In rare circumstances, be required to travel in a timely manner to other locations as required.
- Welsh Speaker (Level 1) or willingness to work towards achieving this level.
- Flexible in approach to work related tasks.
- Be proactive and have a positive approach.
- Ability to reflect on own performance.
- Ability to build effective working relationships.
- Committed to developing self and organisation.
- Personal integrity and commitment to openness, inclusiveness and high standards.
- Empathic and considerate.
Person Specification
Experience
Essential
- Experience of working in a busy office environment.
- Working with Microsoft Office applications.
Desirable
- Experience in an NHS or public sector environment.
Qualifications and Knowledge
Essential
- Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functionalmedical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.
- Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience.
- Working knowledge of Microsoft Office package, Office 365 including Word, Outlook, Excel and PowerPoint.
- Demonstrate a sound knowledge and understanding of confidentiality. Clear knowledge of the importance of Health & Safety Regulations in the Workplace.
- Knowledge and understanding of working with guidelines, policies and procedures.
- Training on specific software programmes, databases, and spreadsheets, necessary to undertake the role will be provided in-house over a rolling programme following induction.
Desirable
- ECDL or equivalent computer certificate.
- IT related qualification.
- Certificate in Business Administration.
Skills and Attributes
Essential
- Excellent communication and customer care skills and a good telephone manner.
- Ability to communicate effectively with professional staff at multiple levels patients, stakeholders, and members of public.
- Advanced IT/keyboard skills.
- Ability to prioritise work and identify urgent requirements.
- Ability to interact well with a range of colleagues and customers.
- Ability to retrieve information and run reports from various software packages.
- Ability to work as part of a team or as an individual using personal initiative to resolve problems.
- Demonstrates ability to accurately transcribe meeting discussions into comprehensive minutes and action notes.
- Ability to work autonomously and set own priorities.
Desirable
- Good organisational skills.
Other Role Requirements
Essential
- Must be able to attend office locations on a regular basis.
- To update training as required.
- In rare circumstances, be required to travel in a timely manner to other locations as required.
- Welsh Speaker (Level 1) or willingness to work towards achieving this level.
- Flexible in approach to work related tasks.
- Be proactive and have a positive approach.
- Ability to reflect on own performance.
- Ability to build effective working relationships.
- Committed to developing self and organisation.
- Personal integrity and commitment to openness, inclusiveness and high standards.
- Empathic and considerate.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
