Job summary
This post is fixed term/secondment for 15 months ending 31st March 2027 due to funding.
If you are interested applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
The opportunity has arisen for an enthusiastic, flexible to the needs of the service and self-motivated person who enjoys a challenge to join our friendly team of admin & clerical (A&C) staff, dietitians and dietetic support workers within the Dietetic Department.
We have a part time post of 18.75 hours per week available.The post holder(s) will be based in Keir Hardie University Health Park but will be willing to travel and provide admin and clerical cover across the other health board sites. You will support the Office Manager with the supervision of the band 2 Dietetic Clerical Assistants based across the whole health board and provide administrative support to our clinical and management teams.
Welsh Skills Desirable: This post is advertised as Welsh Desirable at Level 3 Speaking/Listening (or 'B1' Level if you've learnt Welsh as an adult). This doesn't mean you have to be fluent or able to write long reports in Welsh; it just means being able to hold simple conversations with patients. Have a look at the 'Croeso Candidate!' guide attached below for more information.
Main duties of the job
The post holder will assist with the smooth running of our departmental outpatient clinic and group education appointment system as part of our department wide administration and clerical services.
The successful candidate must be a team player and be able to demonstrate excellent communication and interpersonal skills to effectively manage the workload. You should possess exceptional computer skills as well as a sound knowledge of clinical information systems such as Welsh PAS. You should be able to work autonomously as well as within departmental guidelines.
Our supportive department actively encourages staff development, providing the successful applicant with a wide variety of development opportunities.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- Knowledge of secretarial or administrative procedures and systems
- Experience and training to Vocational Level 3 or equivalency.
Desirable
Experience
Essential
- Experience of using Microsoft Office packages.
- Experience of organisation and monitoring of administrative systems.
- Experience of working in a hospital environment.
- Experience of effective team working.
Desirable
- Experience of supervising others.
- Experience of working in a dietetic team.
- Use of Oracle for ordering and receipting
Aptitude and Abilities Skills
Essential
- Articulate with excellent verbal and written communication skills.
- Able to deal with distressed patients/relatives.
- Able to develop, organise and accurately maintain effective administration systems.
- Able to manage and prioritise own and other's workload and use own initiative.
- Confident and competent in using IT systems.
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Personal Qualities
Essential
- Display excellent team working and leadership qualities
- Is able to remain calm under pressure and offer a flexible approach to working
- Able to travel around all CTMUHB sites in a timely manner
Person Specification
Qualifications and/or Knowledge
Essential
- Knowledge of secretarial or administrative procedures and systems
- Experience and training to Vocational Level 3 or equivalency.
Desirable
Experience
Essential
- Experience of using Microsoft Office packages.
- Experience of organisation and monitoring of administrative systems.
- Experience of working in a hospital environment.
- Experience of effective team working.
Desirable
- Experience of supervising others.
- Experience of working in a dietetic team.
- Use of Oracle for ordering and receipting
Aptitude and Abilities Skills
Essential
- Articulate with excellent verbal and written communication skills.
- Able to deal with distressed patients/relatives.
- Able to develop, organise and accurately maintain effective administration systems.
- Able to manage and prioritise own and other's workload and use own initiative.
- Confident and competent in using IT systems.
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Personal Qualities
Essential
- Display excellent team working and leadership qualities
- Is able to remain calm under pressure and offer a flexible approach to working
- Able to travel around all CTMUHB sites in a timely manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Kier Hardie University Health Park
Aberdare Road
Merthyr Tydfil
CF48 1BZ
Employer's website
https://joinctm.wales/ (Opens in a new tab)
