Job summary
To contribute to the provision of health care to the people of Cwm Taf Morgannwg University Health Board by providing confidential and comprehensive secretarial service to the consultant and associated team within the consultant's speciality. Following appropriate systems, procedures, policies and processes, ensuring efficient and accurate typing skills are performed and that timely communication is carried out to allow the patients to experience a smooth journey at all times.
Main duties of the job
To provide comprehensive secretarial/administrative support to the Surgical consultants and their team.
Routine typing/audio typing of clinical correspondence. Managing Consultant's diaries, prioritising results, organising clinical activity. Liaising with patients, GPs and outside Health Boards to provide treatment and care
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Detailed Job Description attached
To provide comprehensive secretarial/administrative support to the Surgical consultants and their team.
Routine typing/audio typing of clinical correspondence. Managing Consultants diaries, prioritising results, organising clinical activity. Liaising with patients, GPs and outside Health Boards to provide treatment and care
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Detailed Job Description attached
To provide comprehensive secretarial/administrative support to the Surgical consultants and their team.
Routine typing/audio typing of clinical correspondence. Managing Consultants diaries, prioritising results, organising clinical activity. Liaising with patients, GPs and outside Health Boards to provide treatment and care
Person Specification
Education/Qualifications/Training
Essential
- RSA/OCR III in word processing or equivalent level OR oGood standard of education
Desirable
- ECDL (European Computer Driving Licence)
Experience
Essential
- Working using own initiative and as part of a team. oPrevious experience as an assistant medical secretary or similar role. oWorking to deadlines oBeing able to determine priorities
Desirable
- Working as a Medical Secretary oExperience of working in a hospital environment. oWorking with multi-disciplined colleagues in a busy environment
Skills
Essential
- Good interpersonal and communication skills oAccurate typing and the ability to use an audio type back system
Desirable
- Ability to take shorthand. o
- Welsh language speaking/listening skills at Level 3 or above
Knowledge
Essential
- Understanding of Office Software packages oSetting up office systems oKnowledge of Myrddin or patient administration system and tracker
Desirable
- Microsoft office packages
Person Specification
Education/Qualifications/Training
Essential
- RSA/OCR III in word processing or equivalent level OR oGood standard of education
Desirable
- ECDL (European Computer Driving Licence)
Experience
Essential
- Working using own initiative and as part of a team. oPrevious experience as an assistant medical secretary or similar role. oWorking to deadlines oBeing able to determine priorities
Desirable
- Working as a Medical Secretary oExperience of working in a hospital environment. oWorking with multi-disciplined colleagues in a busy environment
Skills
Essential
- Good interpersonal and communication skills oAccurate typing and the ability to use an audio type back system
Desirable
- Ability to take shorthand. o
- Welsh language speaking/listening skills at Level 3 or above
Knowledge
Essential
- Understanding of Office Software packages oSetting up office systems oKnowledge of Myrddin or patient administration system and tracker
Desirable
- Microsoft office packages
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
