Job summary
An exciting opportunity has become available to join the pharmacy team at the Princess of Wales Hospital as a Logistics Senior Assistant.
Our Assistants are valued members of the Pharmacy team and this role is an opportunity to develop further in the areas of logistics and procurement.
The post holder will work closely with our team of Pharmacy Assistants to provide an efficient Pharmacy Logistics service providing support to the Senior Technician and Logistics Manager to include all aspects of ordering, receipting, stock control and distribution of medicines.
You must possess excellent communication, organizational skills and have experience in a procurement / supply chain management environment.
We are committed to the development of our staff and offer excellent training where you will be supported and encouraged to develop in this role.
Applicants must have or be willing to work towardsan NVQ level 2 in Pharmacy Service skills / Pharmaceutical Sciences. English and Mathematics GCSE to a level C or above is essential.
We will welcome applications from applicants who wish to work on a fulltime time basis (37.5 hours) or a part time basis (To be agreed with post holder) with normal working patterns being 37.5 hours (Monday to Friday 8.30-5.00pm) 30 hours ( To be agreed with post holder).
Main duties of the job
The successful post holder will provide support to the Logistics Manager and Senior Technician and under their supervision you will be involved in a broad range of activities including all aspects of ordering, receipting, stock control and distribution of medicines. The role will include manual handling and the movement of pharmacy goods within the department.
The successful candidate will also be required to be a trouble-shooter for the automated pharmacy dispensing system being able to identify and resolve faults/problems with the pharmacy robot, evaluating potential causes and solutions and taking appropriate action.
Welsh Skills Desirable:This post is advertised as Welsh Desirable. Thisdoesn'tmean essential;whilst the candidatedoesn'tneed to have skills in Welsh,we'llconsider it an advantage when short-listingand selectingcandidates.Thisisn't'fluency',just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.For more information, see 'Welsh Language Guidance' inthedocuments right at the bottom.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Accurately goods receive pharmaceuticals checking and matching delivery paperwork, inputting the receipt data onto Wellsky and passing all paper work to Pharmacy Finance Office to enable prompt invoice processing.
Create, review and process orders to nominated suppliers adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.
Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines ensuring that potential and ongoing supply issues are referred to the appropriate staff in order to maintain continuity of supplies.
Oversee the receipt and storage of medicines into the robot, prioritizing loading and identifying and resolving loading issues reporting to the Logistics Management Team where appropriate.
Investigate, follow-up and record any discrepancies with stock received, ensuring that incorrect, inappropriate, or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed
Check expiry and short dated stock records in robot and in Expiry file for items due to expire, removing these items from stock, issuing to waste and requesting reorder if required.
Participate in the induction and training of pharmacy assistants, pre-registration pharmacy technicians and new staff. by explaining and demonstrating duties
To be a first line trouble-shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of Robot users to include basis users and troubleshooters.
Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjusting stock and reporting potential discrepancy problems and provide training in all aspects of Robot / Ward cabinet use, from induction of new staff to training new departmental trouble-shooters.
Further detailed information is available on the main job description.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Accurately goods receive pharmaceuticals checking and matching delivery paperwork, inputting the receipt data onto Wellsky and passing all paper work to Pharmacy Finance Office to enable prompt invoice processing.
Create, review and process orders to nominated suppliers adhering to UHB standing financial instructions and Pharmacy Standard Operating Procedures.
Communicate with suppliers to ensure adequate, timely and accurate supplies of medicines ensuring that potential and ongoing supply issues are referred to the appropriate staff in order to maintain continuity of supplies.
Oversee the receipt and storage of medicines into the robot, prioritizing loading and identifying and resolving loading issues reporting to the Logistics Management Team where appropriate.
Investigate, follow-up and record any discrepancies with stock received, ensuring that incorrect, inappropriate, or damaged deliveries are returned to suppliers so that financial credits can be claimed and processed
Check expiry and short dated stock records in robot and in Expiry file for items due to expire, removing these items from stock, issuing to waste and requesting reorder if required.
Participate in the induction and training of pharmacy assistants, pre-registration pharmacy technicians and new staff. by explaining and demonstrating duties
To be a first line trouble-shooter for the automated pharmacy dispensing system, undertake routine robot stock maintenance and provide training for all levels of Robot users to include basis users and troubleshooters.
Undertake rolling cycle counts of ward automated cabinets to maintain accurate stock levels and records, adjusting stock and reporting potential discrepancy problems and provide training in all aspects of Robot / Ward cabinet use, from induction of new staff to training new departmental trouble-shooters.
Further detailed information is available on the main job description.
Person Specification
Qualifications
Essential
- Knowledge of procurement/supply chain management, or invoicing procedures acquired through NVQ Level 3 or equivalent
- Knowledge of basic purchasing principles, invoicing and procurement technology.
- Maths and English at GCSE or equivalent level.
- NVQ2 (relevant units) in Pharmacy Services, or be committed to obtaining this.
- Manual Handling Training or able to successfully complete.
Desirable
- ECDL or equivalent computer qualification.
- Chartered Institute of Purchasing and Supplies (CIPS) / NVQ level 3 Distribution and Warehousing
Experience
Essential
- Experience in procurement / supply chain management environment.
- Experience of working with computerised / automated systems
Desirable
- Familiar with drug names/pharmacy terminology
- Experience in document management.
Abilities and skills
Essential
- Communication skills with the ability to communicate routine information effectively both written and verbally.
- Ability to prioritise routine tasks and to organise own workload.
- Ability to work under pressure accurately and consistently.
- Ability to prioritise routine tasks and to organise own workload.
- Ability to train/supervise others.
- Accurate and methodical in approach to tasks and problem solving.
- Ability to work to procedures
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Personal qualities
Essential
- Conscientious, responsible and reliable.
- Able to use own initiative.
- Flexible and adaptable approach to work; able to deal with frequent interruptions for troubleshooting and/or queries.
- Ability to remain calm in a busy environment.
- Organised and good timekeeping
- Enthusiastic and self-motivated.
Person Specification
Qualifications
Essential
- Knowledge of procurement/supply chain management, or invoicing procedures acquired through NVQ Level 3 or equivalent
- Knowledge of basic purchasing principles, invoicing and procurement technology.
- Maths and English at GCSE or equivalent level.
- NVQ2 (relevant units) in Pharmacy Services, or be committed to obtaining this.
- Manual Handling Training or able to successfully complete.
Desirable
- ECDL or equivalent computer qualification.
- Chartered Institute of Purchasing and Supplies (CIPS) / NVQ level 3 Distribution and Warehousing
Experience
Essential
- Experience in procurement / supply chain management environment.
- Experience of working with computerised / automated systems
Desirable
- Familiar with drug names/pharmacy terminology
- Experience in document management.
Abilities and skills
Essential
- Communication skills with the ability to communicate routine information effectively both written and verbally.
- Ability to prioritise routine tasks and to organise own workload.
- Ability to work under pressure accurately and consistently.
- Ability to prioritise routine tasks and to organise own workload.
- Ability to train/supervise others.
- Accurate and methodical in approach to tasks and problem solving.
- Ability to work to procedures
Desirable
- Welsh Language Skills (Level 3 and above/B2) are Desirable for this Role.
Personal qualities
Essential
- Conscientious, responsible and reliable.
- Able to use own initiative.
- Flexible and adaptable approach to work; able to deal with frequent interruptions for troubleshooting and/or queries.
- Ability to remain calm in a busy environment.
- Organised and good timekeeping
- Enthusiastic and self-motivated.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
