Job summary
An exciting opportunity has arisen for an Administration Manager to join the Radiology Department within Cwm Taf Morgannwg University Health Board.
We are seeking a highly organised individual with excellent communication skills, strong organisation abilities and an aptitude for problem solving and creative thinking.
Are you able to prioritise your workload and multi-task?
Do you have good organisational skills and are you able to work in a busy environment?
If this is you, then we would like to hear from you.
Main duties of the job
The post holder will be responsible for the operational and daily management of admin and clerical staff within the Radiology Department within Cwm Taf Morgannwg University Health Board (CTMUHB). They will also provide support to the Radiology Service Management team in implementing organisational changes within the service group.
They will support the management team in the achievement of key operational and strategic objectives for the service, contributing where appropriate to the production of business cases and operational plans. The post holder will also provide support in achieving standards laid out by the Welsh Government.
The post holder will ensure that routine and ad-hoc information is provided to support the monitoring and evaluating the achievement of the service objectives. They will be expected to work closely with other managers to ensure a co-ordinated approach to the delivery of services.
To provide and analyse statistical information and produce reports from RadIS/Soliton, WPAS, Power BI and Synapse/Philips for colleagues/CTMUHB/other agencies as required.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Please see attached job description and person specification for full details of the role and the main responsibilities.
Job description
Job responsibilities
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Please see attached job description and person specification for full details of the role and the main responsibilities.
Person Specification
Qualifications/Knowledge
Essential
- Degree Level or equivalent level of skills, experience and knowledge.
- Knowledge of Radiology Services.
- Knowledge of administration and clerical processes and procedures.
- Knowledge of HR Policies and Procedures.
- Knowledge of Microsoft Office, RadIS/Soliton, Synapse/Philips, Power BI and Welsh PAS computerised programmes.
Desirable
- ECDL (European Computer Driving Licence).
- ILM level 3.
Experience
Essential
- Experience of team/staff management.
Desirable
- Experience of using other NHS Systems i.e. WIS, WPAS, WCP etc.
- Experience in using RadIS/Soliton/Synapse/Philips.
Aptitude & Abilities
Essential
- Standard keyboard and audio typing skills.
- Excellent communication skills.
- Excellent telephone skills and the ability to deal with staff at all levels.
- Confidentiality and diplomacy.
Desirable
- Welsh language speaking & listening skills at Level 3 or above
Values
Essential
- Committed to deliver high quality service.
- Uphold the values and behaviours of CTMUHB.
Person Specification
Qualifications/Knowledge
Essential
- Degree Level or equivalent level of skills, experience and knowledge.
- Knowledge of Radiology Services.
- Knowledge of administration and clerical processes and procedures.
- Knowledge of HR Policies and Procedures.
- Knowledge of Microsoft Office, RadIS/Soliton, Synapse/Philips, Power BI and Welsh PAS computerised programmes.
Desirable
- ECDL (European Computer Driving Licence).
- ILM level 3.
Experience
Essential
- Experience of team/staff management.
Desirable
- Experience of using other NHS Systems i.e. WIS, WPAS, WCP etc.
- Experience in using RadIS/Soliton/Synapse/Philips.
Aptitude & Abilities
Essential
- Standard keyboard and audio typing skills.
- Excellent communication skills.
- Excellent telephone skills and the ability to deal with staff at all levels.
- Confidentiality and diplomacy.
Desirable
- Welsh language speaking & listening skills at Level 3 or above
Values
Essential
- Committed to deliver high quality service.
- Uphold the values and behaviours of CTMUHB.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
