Job summary
A unique opportunity has arisen for an enthusiastic and motivated individual to join our friendly team of administration staff, dietetic assistant practitioners and qualified dietitians within the Public Health Dietetic Team at Cwm Taf Morgannwg University Health Board.
The post holder will support the delivery of public health dietetic services by providing clerical support to the team to ensure the smooth running of community based services and associated data reporting.
The successful candidate will form part of a dedicated local project team. They will be working alongside dietetic assistant practitioners, under the guidance of the Senior Project Coordinator and Highly Specialist Public Health Dietitian. This role will support the implementation and evaluation of a range of public health dietetic programmes.
The post holder will work relatively independently, to an agreed framework with a degree of autonomy and will be responsible and accountable for tasks delegated.
Ideally, you will have clerical experience within a healthcare environment, experienced in using Health Board systems and be a motivated team player as well as an excellent communicator.
We look forward to you application and for any informal enquiries.
Post holders will be based in the uniquely built Keir Hardie University Health Parkhttp://cwmtaf.wales/visiting/keir-hardie-university-health-park/ and set up to work from home as appropriate.
Main duties of the job
To provide comprehensive secretarial, administrative and clerical support service to the public health dietetic team, in a timely and efficient manner.
To devise systems, protocols and procedures for managing information, in conjunction with the Project Lead Dietitian and support staff.
Good knowledge and understanding of Oracle ordering system to process orders.
Checking, receipting and monitoring goods as ordered for the project across all sites by liaising with Procurement and external suppliers.
Ensure the security of the office area and be responsible for all physical equipment and resources within the office areas as well as delegated tasks associated with department security.
To work within own competency and scope of practice, without supervision but with advice available from line manager as necessary.
Arrange meetings as requested, book venues, video conferencing facilities and arrange the attendance of relevant participants.
Assisting in preparing agendas for meetings and disseminating this information within an appropriate timescale.
Effectively use Microsoft Office packages, in particular Word, Excel, Outlook and PowerPoint, Teams using advanced keyboard skills to produce documents, reports etc.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesnt mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see Welsh Language Guidance in the documents right at the bottom.
Person Specification
Qualifications
Essential
- Good standard of general education, including GCSE grade C or above in English and Mathematics, or equivalent.
- NVQ/OCR level 3 in relevant Secretarial and typing processes or equivalent level of knowledge, skills and experience
Desirable
- NVQ level 4 Business Administration or equivalent experience.
- Qualification in leadership or equivalent experience.
Experience
Essential
- Experience of working an administration and clerical team. Experience of working in an administrative capacity in a hospital setting.
- Experience of using a variety of IT systems such as MS office, Teams and UHB systems such as Oracle and ESR. Working within a confidential and busy environment.
Desirable
- Experience of working within a dietetic team. Experience of stock control & procurement process in NHS.
Ability/Skills
Essential
- Able to prioritise, multi-task and manage own workload. Able to work under pressure and in a timely, well organised manner.
- Excellent interpersonal, written and verbal communication skills. Attention to detail and problem solving skills.
Desirable
- Welsh language speaking/listening skills at Level 3 or above
Personal Qualities
Essential
- Motivated and enthusiastic. Reliable.
- Committed and enthusiastic team player but with ability to work under own initiative. Flexible approach to work.
Person Specification
Qualifications
Essential
- Good standard of general education, including GCSE grade C or above in English and Mathematics, or equivalent.
- NVQ/OCR level 3 in relevant Secretarial and typing processes or equivalent level of knowledge, skills and experience
Desirable
- NVQ level 4 Business Administration or equivalent experience.
- Qualification in leadership or equivalent experience.
Experience
Essential
- Experience of working an administration and clerical team. Experience of working in an administrative capacity in a hospital setting.
- Experience of using a variety of IT systems such as MS office, Teams and UHB systems such as Oracle and ESR. Working within a confidential and busy environment.
Desirable
- Experience of working within a dietetic team. Experience of stock control & procurement process in NHS.
Ability/Skills
Essential
- Able to prioritise, multi-task and manage own workload. Able to work under pressure and in a timely, well organised manner.
- Excellent interpersonal, written and verbal communication skills. Attention to detail and problem solving skills.
Desirable
- Welsh language speaking/listening skills at Level 3 or above
Personal Qualities
Essential
- Motivated and enthusiastic. Reliable.
- Committed and enthusiastic team player but with ability to work under own initiative. Flexible approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Keir Hardie Univeristy Health Park
Aberdare Road
Merthyr Tydfil
CF48 1BZ
Employer's website
https://joinctm.wales/ (Opens in a new tab)
