Job summary
THIS POST IS FIXED TERM FOR UPTO 12 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE
The Administrative Assistant will provide effective administrative service to aid the efficient running the Acute Inpatients Team.
As well as administrative tasks the postholder will collect and input statistical information required by Welsh Government and copy/audio type reports/letters are required by the team.
English and/or Welsh speakers are equally welcome to apply
Main duties of the job
Duties include:
- Oversee and use to full potential the data collection software used within the department. Responsible for collation, preparation and formal presentation of performance related data and to support the Manager in all aspects of managing data and performance.
- The emphasis will be on team working, sharing of knowledge and experience for the overall benefit of the organisation.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn't mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn't 'fluency', just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see 'Welsh Language Guidance' in the documents right at the bottom.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
- Organise own daily work processes.
- Monitor and review data capture systems, ensuring that quality and accuracy of data capture and reporting is consistently high.
- Undertake and assist in regular data accuracy checks and data cleansing.
- Deal efficiently and effectively with correspondence and queries, often of a highly confidential nature from other agencies and the general public.
- Deal effectively with all other correspondence and queries relating to the Service.
- Ensure all patient/client correspondence and investigations are filed appropriately and necessary information is available within required timescales and prior to client attendance.
Full Details on attached Job Description and Person Specification.
Job description
Job responsibilities
- Organise own daily work processes.
- Monitor and review data capture systems, ensuring that quality and accuracy of data capture and reporting is consistently high.
- Undertake and assist in regular data accuracy checks and data cleansing.
- Deal efficiently and effectively with correspondence and queries, often of a highly confidential nature from other agencies and the general public.
- Deal effectively with all other correspondence and queries relating to the Service.
- Ensure all patient/client correspondence and investigations are filed appropriately and necessary information is available within required timescales and prior to client attendance.
Full Details on attached Job Description and Person Specification.
Person Specification
Qualifications/Knowledge
Essential
- 3 GCSEs or equivalent
- RSAII Typing or equivalent relevant experience
- ECDL or equivalent
Desirable
- Medical terminology
- NVQIII Business Administration or equivalent relevant experience
Experience
Essential
- Previous all round office experience
- Experience of using databases
- Experience of establishing new systems of work
Desirable
- Has previously worked in the NHS or similar environment
Aptitude and abilities
Essential
- Ability to transfer IT skills to new
- Good interpersonal skills. Ability to work in a challenging environment
- Flexible in approach to work and duties to meet the needs of the service
- Ability to travel to any site managed by the Mental Health Directorate
Desirable
- Welsh language speaking/listening skills at Level 3 or above
- Knowledge of University Health Board IT systems
Other
Essential
- Project a professional and positive image at all times
- Non judgemental
Person Specification
Qualifications/Knowledge
Essential
- 3 GCSEs or equivalent
- RSAII Typing or equivalent relevant experience
- ECDL or equivalent
Desirable
- Medical terminology
- NVQIII Business Administration or equivalent relevant experience
Experience
Essential
- Previous all round office experience
- Experience of using databases
- Experience of establishing new systems of work
Desirable
- Has previously worked in the NHS or similar environment
Aptitude and abilities
Essential
- Ability to transfer IT skills to new
- Good interpersonal skills. Ability to work in a challenging environment
- Flexible in approach to work and duties to meet the needs of the service
- Ability to travel to any site managed by the Mental Health Directorate
Desirable
- Welsh language speaking/listening skills at Level 3 or above
- Knowledge of University Health Board IT systems
Other
Essential
- Project a professional and positive image at all times
- Non judgemental
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
