Administration Support Officer

Job summary

If you are a proficient and experienced administrator with excellent organisational skills, wishing to work part time in an interesting varied role, this may be the job for you! You would be working with other dedicated administration support for the Senior Management Team within the CAMHS & Specialised Services Directorate. On occasion you may be required to assist with administrative duties as delegated by your Manager.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

To act as communication link for the Senior Management Team. This will involve the post holder being able to communicate with various services and agencies, internal and external and with personnel at all levels.

To be responsible for typing (audio/copy) of documents including numerical data.

To use information technology available to provide a comprehensive and efficient service. The post holder will need to use Word Processing, Excel, Power Point and on rare occasions the Myrddin PAS system to assist the Senior Management Team in the preparation, typing and presentation of audit, research, lectures and teaching materials.

To make appointments and organise meetings as required, ensuring that team members receive relevant papers/ information prior to meetings. To attend meetings and take minutes.

To manage the team diary, using judgement and experience to decide about the appropriateness of urgency of appointment, liaising with internal and external agencies as required.

To deal with sensitive and emotive issues which will require the use of diplomatic, discrete, sensitive, mature and professional skills at all times.

To review and enforce practices and procedures to ensure that the principles of Data Protection, Caldicott Standards and confidentiality are followed at all times.

About us

Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

We live by our core values:

• We listen, learn and improve
• We treat everyone with respect
• We all work together as one team

We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.