Job summary
An exciting opportunity has arisen for a highly motivated, enthusiastic and proactive Personal Assistant to join the Cwm Taf Morgannwg Public Health Team. In this role, you will provide efficient and effective support to three Consultants in Public Health. The position offers a hybrid work environment, with both home and office-based work, and the base location is flexible between Glanrhyd Hospital in Bridgend or Keir Hardie University Health Park in Merthyr Tydfil.
This post is fixed term/secondment for 8 months to cover maternity leave. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Interview Date - Monday 10th March 2025
Interview Location - Keir Hardie University Health Park, Aberdare Road, Merthyr Tydfil CF48 1BZ.
Main duties of the job
Your responsibilities will include high-level administration support, such as monitoring emails, managing diaries, arranging and servicing meetings, and taking minutes. You will also need to address issues as they arise, reporting and escalating them in a timely manner.
Excellent communication skills, flexibility, and the ability to adapt to changing work priorities in a busy environment are essential. Proficiency in IT, including Microsoft Outlook, Teams, Word, and other internal systems is also required.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Knowledge and experience of a full range of administrative services acquired through training and relevant experience to Vocational Level 3 equivalency.
Desirable
- ECDL or similar computer qualification/certificate
Knowledge
Essential
- RSA III or equivalent demonstrable experience of typing, word processing, and/or audio typing.
Experience
Essential
- Significant experience of providing secretarial and administrative support to an executive/senior manager
- Prioritisation of work and delivery to challenging deadlines
- Effective and efficient electronic diary management
- Managing and developing office systems
- Handling highly confidential and sensitive information
- Excellent typing skills
- Experience of committee work including preparation of agendas, collation of reports and minute taking
Desirable
- Knowledge of NHS structures and processes
Skills
Essential
- Ability to prioritise workload effectively
- Interpersonal skills, influencing and negotiating skills - proven ability to establish and enhance effective working relationships at all levels
- Advanced keyboard skills with a high degree of accuracy
- Excellent communication skills, both written and oral
- Proven ability to meet deadlines and work under pressure
- Ability to problem solve and apply lateral thinking
- Confident - able to use own initiative and demonstrate assertiveness when necessary
- Conscientious - self-motivated to produce high quality of work, able to deliver results and take ownership of work and prioritise work
Desirable
Person Specification
Qualifications
Essential
- Knowledge and experience of a full range of administrative services acquired through training and relevant experience to Vocational Level 3 equivalency.
Desirable
- ECDL or similar computer qualification/certificate
Knowledge
Essential
- RSA III or equivalent demonstrable experience of typing, word processing, and/or audio typing.
Experience
Essential
- Significant experience of providing secretarial and administrative support to an executive/senior manager
- Prioritisation of work and delivery to challenging deadlines
- Effective and efficient electronic diary management
- Managing and developing office systems
- Handling highly confidential and sensitive information
- Excellent typing skills
- Experience of committee work including preparation of agendas, collation of reports and minute taking
Desirable
- Knowledge of NHS structures and processes
Skills
Essential
- Ability to prioritise workload effectively
- Interpersonal skills, influencing and negotiating skills - proven ability to establish and enhance effective working relationships at all levels
- Advanced keyboard skills with a high degree of accuracy
- Excellent communication skills, both written and oral
- Proven ability to meet deadlines and work under pressure
- Ability to problem solve and apply lateral thinking
- Confident - able to use own initiative and demonstrate assertiveness when necessary
- Conscientious - self-motivated to produce high quality of work, able to deliver results and take ownership of work and prioritise work
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Glanrhyd Hospital Bridgend or Keir Hardie University Health Park Merthyr Tydfil
Merthyr Tydfil or Bridgend
CF48 1BZ
Employer's website
https://joinctm.wales/ (Opens in a new tab)
