Job summary
This post is fixed term / secondment until 19.09.2025 due to secondment cover.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
We are offering a part-time secondment/fixed term opportunity for an Administration and Resource Officer to support to the Healthy Weights Team at Cwm Taf Morgannwg Public Health Team.
A hybrid approach to working, at both home and office - the successful candidate will be based at either Glanrhyd Hospital, Bridgend or Keir Hardie University Health Park, Merthyr Tydfil which is negotiable and discussed at interview.
The role will run until 19th September 2025 working 22.5hrs per week. If you are interested in applying for it as a secondment, please obtain permission from your current line manager prior to applying.
Main duties of the job
Good knowledge of administrative procedures and communication skills are essential for this role. The ability to communicate effectively with a wide range of health and other professionals is paramount. You will need to be well organised and practical with the ability to work to deadlines. You should possess good keyboard/computer skills. The role requires you to be flexible and adaptable and be able to prioritise work effectively.
Excellent verbal and written communications skills are required together with the ability to work on your own initiative as well as part of a team.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Word processing to RSA/OCR III or equivalent level of knowledge and experience
Knowledge
Essential
- Good standard of education together with a high level of numeracy, written and spoken English
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Thorough understanding of office procedures
- Working knowledge of filing/data systems including record management, acquired through experience and training to vocational level 3 or equivalent
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Able to manage diaries
- Advanced keyboard skills
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team
Desirable
- Ability to speak Welsh
- Knowledge of Public Health Wales
Person Specification
Qualifications
Essential
- Word processing to RSA/OCR III or equivalent level of knowledge and experience
Knowledge
Essential
- Good standard of education together with a high level of numeracy, written and spoken English
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data, both personal and organisational
- Thorough understanding of office procedures
- Working knowledge of filing/data systems including record management, acquired through experience and training to vocational level 3 or equivalent
Experience
Essential
- Demonstrable experience in an administrative role
- Experience of communicating with all levels of professional staff and the public
- Experience of dealing with confidential, sensitive data, appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Administering finance systems, e.g. requisitions, budget monitoring
- Working in an NHS environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Able to manage diaries
- Advanced keyboard skills
- Good written and verbal communication skills
- Good organisational skills
- Ability to work within a team
Desirable
- Ability to speak Welsh
- Knowledge of Public Health Wales
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Glanrhyd Hospital or Keir Hardie University Health Park
Bridgend or Merthyr Tydfil
CF48 1BZ
Employer's website
https://joinctm.wales/ (Opens in a new tab)
