Job summary
The Corporate Secretary will work as part of a team within a busy office environment, primarily based at the Welsh Health Specialised Services Committee, ensuring that the duties are undertaken efficiently and pleasantly, reporting any issues, concerns or progress to the Executive Assistant.
To provide a full and comprehensive administrative support as a member of the Corporate Services Team.
This will include organisation and co-ordination of meetings, creating and updating contact lists and meeting schedules, distributing agendas, action note/minute taking, administrative and disseminating information to a range of internal and external contacts.
The ability to follow a range of administrative and organisational policies and procedures and use of various IT packages.
Main duties of the job
To provide a full and comprehensive administrative support as a member of the Corporate Services Team.
This will include organisation and co-ordination of meetings, creating and updating contact lists and meeting schedules, distributing agendas, action note/minute taking, administrative and disseminating information to a range of internal and external contacts.
The ability to follow a range of administrative and organisational policies and procedures and use of various IT packages (including but not limited to Admincontrol, Microsoft Office, ESR and TRAC)The post requires attention to detail, lengthy periods of concentration, with the ability to deal with unforeseen interruptions and fast changing priorities.
The Corporate Secretary will work as part of a team within a busy office environment, primarily based at the Welsh Health Specialised Services Committee, ensuring that the duties are undertaken efficiently and pleasantly, reporting any issues, concerns or progress to the Executive Assistant.
The post holder will be required to travel between community sites to provide secretarial support to off-site meetings.
To undertake duties set by the Corporate Services Team.
The ability to speak Welsh is desirable for this role; Welsh and/or English speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications and Knowledge
Essential
- Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience.
- Good general education including GCSE English and Mathematics or knowledge and skills to equivalent level.
- Working knowledge of Admincontrol and Microsoft Office package, including Word, Outlook, Excel and PowerPoint.
- Knowledge of operating and manipulating data from a database.
- Able to work under pressure and in a timely and well organised manner.
- Able to prioritise work.
- Confidentiality.
Desirable
- ECDL or equivalent certificate
Experience
Essential
- Appropriate secretarial experience in a busy office environment.
- Basic understanding of how the NHS works.
Desirable
- Experience of working in the NHS
Aptitude and Abilities
Essential
- Audio and copy typing skills.
- Excellent word processing skills. Able to take minutes.
- Ability to work autonomously and set own priorities.
- Ability to reflect on own performance.
- Ability to work well under pressure.
- Able to take critical approach to work.
- Personal integrity and commitment to openness, inclusiveness and high standards.
- Aware of importance of confidentiality, safety and security at all times.
Desirable
- Able to interact well with colleagues and customers.
- Ability to speak Welsh.
- Pleasant disposition
Values
Essential
- Good team player with well-developed interpersonal skills.
- Flexible approach to work.
- Committed to developing self and organisation.
Other
Essential
- To update training as required.
- Travel in a timely manner as required.
Person Specification
Qualifications and Knowledge
Essential
- Formal recognised secretarial qualifications to RSA III/OCR or equivalent level of skills and experience.
- Good general education including GCSE English and Mathematics or knowledge and skills to equivalent level.
- Working knowledge of Admincontrol and Microsoft Office package, including Word, Outlook, Excel and PowerPoint.
- Knowledge of operating and manipulating data from a database.
- Able to work under pressure and in a timely and well organised manner.
- Able to prioritise work.
- Confidentiality.
Desirable
- ECDL or equivalent certificate
Experience
Essential
- Appropriate secretarial experience in a busy office environment.
- Basic understanding of how the NHS works.
Desirable
- Experience of working in the NHS
Aptitude and Abilities
Essential
- Audio and copy typing skills.
- Excellent word processing skills. Able to take minutes.
- Ability to work autonomously and set own priorities.
- Ability to reflect on own performance.
- Ability to work well under pressure.
- Able to take critical approach to work.
- Personal integrity and commitment to openness, inclusiveness and high standards.
- Aware of importance of confidentiality, safety and security at all times.
Desirable
- Able to interact well with colleagues and customers.
- Ability to speak Welsh.
- Pleasant disposition
Values
Essential
- Good team player with well-developed interpersonal skills.
- Flexible approach to work.
- Committed to developing self and organisation.
Other
Essential
- To update training as required.
- Travel in a timely manner as required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Welsh Health Specialised Services Committee
Unit G1, The Willowford, Treforest Industrial Estate
Pontypridd
CF37 5YL
Employer's website
https://joinctm.wales/ (Opens in a new tab)
