Job summary
The post holder will work within clearly defined occupational policies and the broad range of activities involved in the day to day running of Royal Glamorgan General Office.
The post holder will act at cashier and general office assistant completing monthly and weekly pay cards for various Departments including Porters, Radiology, Audiology, and Medical Secretaries. The post holder will also be responsible for updating the relevant ESR records.
The post holder will be required to deal with general queries, ID Badge queries, pay and annual leave queries from staff, patients and visitors over the phone and in person at the General Office desk.
Main duties of the job
Then post holder will be required to plan own day to day activities and assist in the day to day running of general office such as ID Badge system, paycards, accommodation, ordering of goods, bankings and mail.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.
We live by our core values:
- We listen, learn and improve
- We treat everyone with respect
- We all work together as one team
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
- Plan own day to day activities and assist in the day to day running of the General Office at the Princess of Wales Hospital.
- Be required to produce staff ID badges, ensuring that appropriate photographs are taken and application forms are completed correctly.
- Be required to use the ID badge system to create staff grouping for access purposes, and they will be required to regularly audit the systems for cards not used, and relaying the information to management.
- Be required to access and retrieve CCTV footage of security related incidents from the hospital cameras and transpose to disk for the police, keeping the Health Board Security Manager informed of such requests.
- Be responsible for the completion of monthly and weekly pay cards for Porters, Radiology, Audiology, Medical Secretaries, Administration Staff (Surgical), Administration Staff (Medical Directorate and A&E), Clerks and General Administration Staff.
- Be required to accurately record sickness and annual leave on ESR for Portering staff, identifying inconsistencies and reporting these to the Head of Portering.
- Be required to audit annual leave for the Porters, and produce reports for the Head of Portering as and when requested to do so.
- Act as cashier for all banking activity (approx £15,000-£19,000 twice weekly) for the Restaurant and Coffee Shop in Royal Glamorgan, and be transported to the Bank via hospital transport and accompanied by a driver to deposit the money in the Bank.
- Provide daily and weekly reports to the Head of Catering regarding banking activity.
- Be responsible for the banking of patients monies, ensuring that all financial control procedures are followed.
- Be required to deal with petty cash requests of up to £50.
- Be required to deal with patient travel expense claims, ensuring that the financial control procedures are followed.
- Be expected to deal with general queries from staff, patients and visitors to the General Office, exercising own judgement to resolve queries and general problems.
- Be responsible for any lost property handed into General Office, recording details of items lost in accordance with Health Board guidance and updating the system when items are reunited with owners.
- Demonstrate excellent communication skills, as they are often the first point of contact for staff, visitors and patients to the Hospital.
- Be expected to develop and maintain excellent working relationships with Payroll, Finance, Catering, Portering and Transport Service staff.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
- Plan own day to day activities and assist in the day to day running of the General Office at the Princess of Wales Hospital.
- Be required to produce staff ID badges, ensuring that appropriate photographs are taken and application forms are completed correctly.
- Be required to use the ID badge system to create staff grouping for access purposes, and they will be required to regularly audit the systems for cards not used, and relaying the information to management.
- Be required to access and retrieve CCTV footage of security related incidents from the hospital cameras and transpose to disk for the police, keeping the Health Board Security Manager informed of such requests.
- Be responsible for the completion of monthly and weekly pay cards for Porters, Radiology, Audiology, Medical Secretaries, Administration Staff (Surgical), Administration Staff (Medical Directorate and A&E), Clerks and General Administration Staff.
- Be required to accurately record sickness and annual leave on ESR for Portering staff, identifying inconsistencies and reporting these to the Head of Portering.
- Be required to audit annual leave for the Porters, and produce reports for the Head of Portering as and when requested to do so.
- Act as cashier for all banking activity (approx £15,000-£19,000 twice weekly) for the Restaurant and Coffee Shop in Royal Glamorgan, and be transported to the Bank via hospital transport and accompanied by a driver to deposit the money in the Bank.
- Provide daily and weekly reports to the Head of Catering regarding banking activity.
- Be responsible for the banking of patients monies, ensuring that all financial control procedures are followed.
- Be required to deal with petty cash requests of up to £50.
- Be required to deal with patient travel expense claims, ensuring that the financial control procedures are followed.
- Be expected to deal with general queries from staff, patients and visitors to the General Office, exercising own judgement to resolve queries and general problems.
- Be responsible for any lost property handed into General Office, recording details of items lost in accordance with Health Board guidance and updating the system when items are reunited with owners.
- Demonstrate excellent communication skills, as they are often the first point of contact for staff, visitors and patients to the Hospital.
- Be expected to develop and maintain excellent working relationships with Payroll, Finance, Catering, Portering and Transport Service staff.
Person Specification
Qualifications and Knowlesdge
Essential
- NVQ 3 or equivalent experience
- IT qualification or knowledge
Experience
Essential
- Financial Control Policy and Procedures
- Experience of using excel and other databases
- Experience of handling small and large sums of money
- Experience of using electronic paycards
- ESR experience
Attributes
Essential
- Ability to remian calm in difficult situations
- Be flexible to the service and team player
Person Specification
Qualifications and Knowlesdge
Essential
- NVQ 3 or equivalent experience
- IT qualification or knowledge
Experience
Essential
- Financial Control Policy and Procedures
- Experience of using excel and other databases
- Experience of handling small and large sums of money
- Experience of using electronic paycards
- ESR experience
Attributes
Essential
- Ability to remian calm in difficult situations
- Be flexible to the service and team player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
