Job summary
We have a great opportunity for dynamic administrator, which also offers the chance to develop a career in Human Resources or to further knowledge of HR matters. This is an excellent role to gain experience of working within a busy, but friendly and supportive HR environment.
The role would suit an experienced administrator who enjoys variety of work and engaging with colleagues from across the workforce. As the first point of contact for the Prince Philip Hospital based Workforce Team, the successful individual will be someone who can interact with a wide range of colleagues and who is able to prioritise an ever-changing range of tasks in support of the Workforce team. This post really does provide access to an interesting and exciting portfolio of work.
Main duties of the job
As a member of the Workforce team, you will communicate regularly with Departmental colleagues within Workforce and Organisational Development, and frequently with managers and staff across a number of services on a wide variety of employment-related matters.
With excellent administrative and IT skills, you will be responsible for a range of administrative tasks and will have the opportunity to develop your knowledge of employment policy and procedures.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcareservices for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff, and together we provide primary, community, in-hospital, mental health and learning disabilities services.We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; GlangwiliHospital in Carmarthen, Prince Philip Hospital in Llanelli; andWithybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 31/03/26
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 31/03/26
Person Specification
Qualifications and Knowledge
Essential
- Knowledge of secretarial/administration procedures and systems acquired through experience or training to Vocational Level 3 or equivalent
- Audio and copy typing skills.
Experience
Essential
- Competent with Microsoft IT packages, especially Work, Excel and Powerpoint.
- Familiar and confident using email and searching the internet
Desirable
- Experience of working within the NHS
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- Knowledge of secretarial/administration procedures and systems acquired through experience or training to Vocational Level 3 or equivalent
- Audio and copy typing skills.
Experience
Essential
- Competent with Microsoft IT packages, especially Work, Excel and Powerpoint.
- Familiar and confident using email and searching the internet
Desirable
- Experience of working within the NHS
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
