Ward Administrator

Job summary

We are looking for candidates with appropriate qualifications and experience to join our teams on Dyfi ward and the Cardiac monitoring unit at Bronglais hospital.

The post holder willneed to have excellent communication skills andwill act as first point of contact for all non-clinical issues on behalf of the Ward Manager. The post holder will also liaise with Health Board staff at all levels and outside contractors / suppliers.

An exceptional eye for detail and excellent organisational skills are also essential for this role and you will be expected to demonstrate initiative in planning your own workload in a way that supports the work of the Senior nursing team.

Our Organisational Values are the foundation of the Health Board's culture, and should be demonstrated on a day to day basis in all that we do.

Main duties of the job

You will act as personal assistant to the Senior Sisters/Charge Nurses and deputies, providing secretarial and administrative support, to include diary management. You must be able to demonstrate excellent verbal, written and IT/computer skills, as well as organisational, planning and negotiation skills.

You will act as first point of contact for all non-clinical issues on behalf of the Senior Sisters/Charge Nurse and liaise with Health Board staff at all levels and outside contractors / suppliers. If you a good team worker and enjoy ensuring that things are running smoothly and working proactively, then this is an environment in which you will thrive.

Main Duties will include

Arrange book process and record personal staff development reviews.

Arrange, book monitor and type up sickness reviews.

Manage and calculate Annual leave as well as managing ward rosters.

Processing donations/charitable funds and ordering through oracle.

Arranging ward meetings, taking minutes, maintaining notice boards and Teams channels.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwesto Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshireo Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settingso 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providerso Numerous mental health and learning disabilities services