Job summary
This post is a Fixed Term/ Secondment until 20.09.2026.
If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
This is an exciting opportunity to join the Acute Physician/SDEC Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a part time Band 3 Clinical Secretary, within the Acute Physician/SDEC Team based at Glangwili General Hospital, Carmarthen on a fixed term basis to September 2026.
Main duties of the job
Working 26.25 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills)is essential.The ability to speak Welsh is desirable, but not essential.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 22/01/2026.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 22/01/2026.
Person Specification
Qualifications and Knowledge
Essential
- General standard of education; 5 GCSE's or equivalent.
- Level 3 qualification e.g. A Levels or equivalent experience.
- Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable
Experience
Essential
- Previous experience of working in an administrative / office environment.
- Experience in minute taking and organising meetings and events
- Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines
- Experience of data entry and maintaining spreadsheets
- Experience of dealing with public, health care professionals and health board staff at all levels
- Working within a team environment.
Desirable
- Experience of working within NHS
- Experience of managing equipment or resources required for services.
Language Skills
Desirable
Circumstances
Essential
- Flexible approach to the needs of the service
Person Specification
Qualifications and Knowledge
Essential
- General standard of education; 5 GCSE's or equivalent.
- Level 3 qualification e.g. A Levels or equivalent experience.
- Willing to undergo departmental training and improve knowledge and skills through further training.
Desirable
Experience
Essential
- Previous experience of working in an administrative / office environment.
- Experience in minute taking and organising meetings and events
- Computer literate and proficient in using Microsoft Office suite (Word, Excel, Power Point and Outlook). Including use of internet search engines
- Experience of data entry and maintaining spreadsheets
- Experience of dealing with public, health care professionals and health board staff at all levels
- Working within a team environment.
Desirable
- Experience of working within NHS
- Experience of managing equipment or resources required for services.
Language Skills
Desirable
Circumstances
Essential
- Flexible approach to the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
