Job summary
We are seeking a motivated and skilled professional to join our team as a Multi-Disciplinary Teams Co-ordinator.
The successful candidate will provide dedicated administrative support to cancer site-specific Multi-Disciplinary Teams (MDTs) and to co-ordinate and attend weekly meetings that determine the clinical management for patients diagnosed with cancer within the Health Board.
Collect information on appropriate cancer site-specific patients and enter it onto a database enabling the specialist teams to monitor their activity, clinical outcomes and performance against National Cancer Standards.
Operate the Multi-Disciplinary Meeting module and Cancer Dataset records to ensure completeness and accuracy of clinical information.
Main duties of the job
The main duties of the job will include:
Working closely with appropriate MDT members to ensure that the clinical information collected complies with cancer site datasets agreed by the relevant cancer clinicians and Cancer Services Co- ordinating Group (CSCG).
Retrieving and extracting information from various sources. Identify and rectify any discrepancies in the information. This can include, clinical diagnoses of Cancer patients, TNM classification of malignant tumours, morphology, International Statistical classification of Diseases.
Inputting information into the MDT plan via Welsh Clinical Portal within strict deadlines to ensure all necessary patient details are available for the MDT.
Making judgements in relation to patients that may require MDT discussion, being able to identify abnormal Pathology and Radiology reports/results to ensure these are flagged to clinicians urgently.
Communicating effectively during the MDT to ensure accurate recording of complex information given by Radiologist, Clinicians, Clinical Nurses Specialities, Oncologists and other Healthcare Professionals.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28.01.26
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28.01.26
Person Specification
Qualifications and Knowledge
Essential
- NVQ Level 3 or equivalent level of knowledge/ experience in a Cancer Service or Cancer setting
- Knowledge of site-specific cancer, including medical terminology and an understanding of cancer pathways.
- Knowledge of IT systems / data entry / word processing and spreadsheets.
Desirable
- IT related qualification e.g. ECDL
- RSA/OCR 3 or equivalent experience.
Experience
Essential
- Administration and office experience
- Experience of IT systems / data entry / word processing and spreadsheets with the ability to touch type at speed
Desirable
- Experience of working in the NHS
Other
Essential
- Flexible approach to the needs of the service
- Able to travel to various sites within and outside the Health Board to attend meetings or training venues.
Desirable
Person Specification
Qualifications and Knowledge
Essential
- NVQ Level 3 or equivalent level of knowledge/ experience in a Cancer Service or Cancer setting
- Knowledge of site-specific cancer, including medical terminology and an understanding of cancer pathways.
- Knowledge of IT systems / data entry / word processing and spreadsheets.
Desirable
- IT related qualification e.g. ECDL
- RSA/OCR 3 or equivalent experience.
Experience
Essential
- Administration and office experience
- Experience of IT systems / data entry / word processing and spreadsheets with the ability to touch type at speed
Desirable
- Experience of working in the NHS
Other
Essential
- Flexible approach to the needs of the service
- Able to travel to various sites within and outside the Health Board to attend meetings or training venues.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
