Job summary
Clinic Co-ordinator for Bowel Screening Wales team based at Withybush General Hospital.
Part-time hours 20 per week, permanent.
Some home working may be required.
We are a small and friendly team that works closely together across all 4 sites of the Health Board.
Main duties of the job
An exciting opportunity has arisen for a band 3 Clinic Co-ordinator with the Bowel Screening team, based at Withybush General Hospital.
Bowel Screening Wales is experiencing significant change and expansion with optimisation, lowering the age range for screening, and require an additional clinic co-ordinator. Individuals who are within the bowel screening age range will be invited for bowel screening investigations following a positive screening test.
Those testing positive, will be made an appointment with a screening practitioner at their local hospital, and the appropriate practitioner's diary will be populated. Essentially this role involves supporting the screening practitioners with admin duties associated with the screening assessments and booking of colonoscopy lists. These include accessing medical notes, and will be provided with training/access to relevant screening database and hospital systems to assist with the smooth running of the service, also liaising with Bowel Screening headquarters as required via email/telephone.
The role will also involve regular communications across hospital sites within the Health Board as required.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 26/01/2026
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 26/01/2026
Person Specification
Qualifications and Knowledge
Essential
- NVQ level 3 or equivalent qualification plus relevant practical experience
- Knowledge of NHS and Screening Services
- Knowledge of health promotion theories and strategies
- Medical terminology
- Knowledge of full range of administrative systems, software programmes, preferably within NHS
Desirable
- Experience of working in field of Gastroenterology services, Cancer and oncology services
Experience
Essential
- Experience of administration and clinic processes
Circumstances
Essential
- Able to work flexibly around the needs of the service.
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- NVQ level 3 or equivalent qualification plus relevant practical experience
- Knowledge of NHS and Screening Services
- Knowledge of health promotion theories and strategies
- Medical terminology
- Knowledge of full range of administrative systems, software programmes, preferably within NHS
Desirable
- Experience of working in field of Gastroenterology services, Cancer and oncology services
Experience
Essential
- Experience of administration and clinic processes
Circumstances
Essential
- Able to work flexibly around the needs of the service.
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
