Job summary
We are looking to appoint a meticulous individual who is highly organised and efficient in order to support the work of the Corporate Governance Team.
As an experienced administrator with a track record of servicing Board level committees, the post holder will be part of an experienced and professional team but will be expected to work autonomously.This role is primarily focused on providing robust administrative support as Committee Secretariat to the Board's Committees, in order to ensure the smooth functioning of its activities in accordance with the Corporate Governance Framework. Reporting to the Head of Corporate Governance, and working closely with Executive Director Leads and Independent Member Chairs, the role will entail providing administrative support for the servicing of the Board's Committees including the development of Committee work programmes and formal report writing.
Main duties of the job
This is a challenging role which will include the preparing, collating and disseminating of Committee and/or Board papers, as well as taking and transcribing formal minutes.The ability to maintain confidentiality and demonstrate tact and diplomacy at all times is essential, and to demonstrate commitment to the team by working flexibly to cover annual leave, sickness and training.The successful candidate should have knowledge of Corporate Governance and Committee Services. Advanced keyboard and computer skills as well as good interpersonal, organisational and communication skills are essential for this role.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwesto Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshireo Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settingso 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providerso Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 31/10/2025.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 31/10/2025.
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or relevant equivalent level of experience
- Wide ranging knowledge of corporate governance procedures, i.e. information governance procedures, policy management, records management, issues of confidentiality
- Excellent and thorough knowledge of Microsoft Office packages including WORD & Excel
Desirable
- Shorthand qualification/ability
- Secretarial qualification
- ECDL
Experience
Essential
- Experience of producing agendas and papers for meetings
- Experience of minute taking and of providing committee servicing support
- Experience of writing concise and accurate reports
- Excellent experience of administrative and governance procedures in the public sector
- Experience of developing and maintaining systems and administrative procedures
- Experience of dealing with Executive Directors, Senior Managers and staff at all levels of the organization
- Experience of liaison with external stakeholders
Desirable
- Experience of working in an administrative capacity at a higher level in the NHS
Circumstances
Essential
- Ability to travel between sites in a timely manner
- Flexible approach to the needs of the service
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- Educated to degree level or relevant equivalent level of experience
- Wide ranging knowledge of corporate governance procedures, i.e. information governance procedures, policy management, records management, issues of confidentiality
- Excellent and thorough knowledge of Microsoft Office packages including WORD & Excel
Desirable
- Shorthand qualification/ability
- Secretarial qualification
- ECDL
Experience
Essential
- Experience of producing agendas and papers for meetings
- Experience of minute taking and of providing committee servicing support
- Experience of writing concise and accurate reports
- Excellent experience of administrative and governance procedures in the public sector
- Experience of developing and maintaining systems and administrative procedures
- Experience of dealing with Executive Directors, Senior Managers and staff at all levels of the organization
- Experience of liaison with external stakeholders
Desirable
- Experience of working in an administrative capacity at a higher level in the NHS
Circumstances
Essential
- Ability to travel between sites in a timely manner
- Flexible approach to the needs of the service
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
