Job summary
An exciting opportunity has arisen for an experienced administrator to join the busy Medical Education Team at Glangwili General Hospital, Carmarthen.
We are seeking an enthusiastic, hardworking and friendly individual to provide comprehensive administrative support. The appointee will need to be able to demonstrate effective organisational, communication and time management skills.
Main duties of the job
Main duties of the job includes :
Acting as one of the main points of contact for doctors and other visitors to the medical education centre
Supporting the day to day operation of the centre including booking and setting up rooms for teaching and other activities, along with general housekeeping
Facilitating and overseeing the development of various teaching and learning programmes
Supporting the organisation of educational events which take place at the centre
Maintaining up to date contact lists for all trainees and trainers based at Glangwili
Ensuring that the systems in place for recording teaching attendances are kept up to date
Other general administrative tasks such as; answering the phone; photocopying; scanning etc
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/10/2025
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/10/2025
Person Specification
Experience
Essential
- Experience of working in a busy office environment
- Experience of organising events and or projects
- Experience of working with IT Systems s i.e. databases and familiar with Excel and Powerpoint and other systems
- Experience of priority setting
Desirable
- Experience of working in an educational environment
- Experience of working in the NHS
- Experience of working with MS Teams
Qualifications and Knowledge
Essential
- Knowledge of a range of administrative and clerical procedures
- Educated to Level 3 standard eg A levels/ NVQ 3 etc
Desirable
- Educated to Diploma Level
- Knowledge of Medical Education process in the health service environment
Language Skills
Desirable
Other
Essential
- Flexible with working hours
- Ability to travel between sites in a timely manner
- Ability to facilitate and attend meetings outside of the normal working day
Person Specification
Experience
Essential
- Experience of working in a busy office environment
- Experience of organising events and or projects
- Experience of working with IT Systems s i.e. databases and familiar with Excel and Powerpoint and other systems
- Experience of priority setting
Desirable
- Experience of working in an educational environment
- Experience of working in the NHS
- Experience of working with MS Teams
Qualifications and Knowledge
Essential
- Knowledge of a range of administrative and clerical procedures
- Educated to Level 3 standard eg A levels/ NVQ 3 etc
Desirable
- Educated to Diploma Level
- Knowledge of Medical Education process in the health service environment
Language Skills
Desirable
Other
Essential
- Flexible with working hours
- Ability to travel between sites in a timely manner
- Ability to facilitate and attend meetings outside of the normal working day
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
