Job summary
This is a fixed term/ secondment until 31.03.2026. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
We are recruiting for four Health Records Clerks to be based in our Health Records Clerk Department in Glangwili General Hospital, Carmarthen.
The current contracts that are available are as follows;
3 x Full time - 37.5 hours per week
1 x Part time - 18.75 hours per week
For this role, previous experience in a record keeping role is not required, as on the job training will be provided. You will predominately begin your training in our Filing Library and then be exposed to other duties within the department.
Main duties of the job
The post holder will cover a range of duties including;
- Filing and retrieving of patient records, locating, and providing patient records for all outpatient appointments, planned admissions and day case attendances.
- Preparation of patient records for outpatient/inpatient attendances
- Operation of a computerised patients administration system, including inputting and retrieval of data
- Dealing with telephone queries
- Scanning of patient records to support the Medical Examiners Service.
Please get in touch with us by using the contact details below, to discuss the post in more detail or arrange an informal visit - we would be happy to meet with you!
Applicants must possess excellent organisational, inter-personal and numerical skills. A flexible approach to working and working hours is required. Applicants should be prepared to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwesto Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshireo Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settingso 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providerso Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27/08/2025
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27/08/2025
Person Specification
Qualifications & Knowledge
Essential
- Good standard of education to include Math's and English GCSE or demonstrable literacy and numeracy skills
- Knowledge of general administrative / office duties, including filing systems
- Understanding of the importance of confidentiality
Experience
Essential
Other
Essential
- Flexible to the needs of the service
Desirable
Skills and Attributes
Essential
- Organised approach to work and able to meet deadlines.
- Enthusiastic and motivated
- Good attention to detail
- Good communication skills
- Able to work as part of a team
Person Specification
Qualifications & Knowledge
Essential
- Good standard of education to include Math's and English GCSE or demonstrable literacy and numeracy skills
- Knowledge of general administrative / office duties, including filing systems
- Understanding of the importance of confidentiality
Experience
Essential
Other
Essential
- Flexible to the needs of the service
Desirable
Skills and Attributes
Essential
- Organised approach to work and able to meet deadlines.
- Enthusiastic and motivated
- Good attention to detail
- Good communication skills
- Able to work as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
