Job summary
An exciting opportunity has arisen for an enthusiastic and experienced individual to join the Administration Team at the Central Transport Unit as a Transport and Travel Administrator.
This position offers a chance to become part of a growing team within the Central Operations Directorate. We are looking to recruit a dynamic individual, who possesses the enthusiasm and determination to identify and execute changes while contributing to the Health Board's decarbonisation initiatives.
As per the person specification for this role, a full UK Driving Licence is required.
Main duties of the job
The post holder will be responsible for undertaking a range of administrative duties in support of the Central Transport Unit. This will include acting as a first point of contact for any calls made to the unit, keeping all Transport databases up to date, providing administrative support for ongoing transport initiatives and supporting the Transport & Sustainable Travel Manager in the development and delivery of specific projects.
The post holder will be responsible for administering and coordinating the Hywel Dda University Health Board (HDUHB) Central Pool Car Scheme. This will include conducting staff inductions for those accessing the scheme, managing vehicle bookings, coordinating vehicle maintenance and addressing any day to day operational issues that arise as a result of the scheme.
The position will also involve a significant element of transport coordination. This will include receiving requests for taxis, courier services, Patient Transport Services (PTS), and staff transport. The post holder will be responsible for accurately recording these requests and arranging the most suitable and cost effective solution from the range of providers available to HDUHB.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/09/2025.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 03/09/2025.
Person Specification
Qualifications and Knowledge
Essential
- 5 GCSEs or equivalent
- RSA/NVQ 3 or equivalent
- Good working knowledge of main windows packages including Word and Excel
- Full UK Driving License
Desirable
- ECDL
- Knowledge of transport legislation / regulations
- A working knowledge and experience of using pivot tables
Experience
Essential
- Previous office administration experience
- Experience using IT systems, Word, Excel, Outlook
- Experience in telephone handling
- Experience of receiving and dealing with complaints
- Previous experience providing administrative support for projects
Desirable
- Previous NHS experience
- Experience of working in a transport role / department
- Experience editing web sites / intranet content.
- Experience working with volunteers
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- 5 GCSEs or equivalent
- RSA/NVQ 3 or equivalent
- Good working knowledge of main windows packages including Word and Excel
- Full UK Driving License
Desirable
- ECDL
- Knowledge of transport legislation / regulations
- A working knowledge and experience of using pivot tables
Experience
Essential
- Previous office administration experience
- Experience using IT systems, Word, Excel, Outlook
- Experience in telephone handling
- Experience of receiving and dealing with complaints
- Previous experience providing administrative support for projects
Desirable
- Previous NHS experience
- Experience of working in a transport role / department
- Experience editing web sites / intranet content.
- Experience working with volunteers
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
