Job summary
Are you highly organised, detail-orientated and passionate about supporting Resident Doctors in their training journey? We are looking for a dedicated and pro-active Foundation Co-ordinator to join our dynamic Medical Education team in Prince Philip Hospital, Llanelli.
This is a key role overseeing the smooth running of our Foundation Training Programme and supporting the development of the next generation of Resident Doctors.
As the Foundation Co-ordinator you will be responsible for managing all aspects of Foundation Training, working closely with the Foundation Programme Director, Medical Education Manager, Clinical and Educational Supervisors and wider administration team to ensure the effective delivery and administration of the Foundation Programme years 1 and 2 to the highest quality standards in line with requirements of the GMC, HEIW and UK Foundation Programme (UKFPO)
Main duties of the job
Key responsibilities:
Provide comprehensive administrative support to the Foundation Programme.
Coordinate Induction, mandatory teaching sessions and assessments for foundation trainees
Monitor Foundation Trainee Progression through each four-month placement, ensuring trainees are on track to make satisfactory progress.
Assist with ARCP processes, maintain accurate records and administrate the foundation trainee portfolio.
Provide pastoral support to the Foundation Doctors based in Prince Philip Hospital.
Providing day to day administrative support in the running of the Medical Education Centre.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28.08.25
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 28.08.25
Person Specification
Qualifications and Knowledge
Essential
- Level 4 qualification eg HNC/HND, Diploma qualification or proven experience of work at this level.
- Knowledge of a range of administrative procedures.
- Knowledge of IT systems, including outlook and Microsoft office applications.
Desirable
- Knowledge of the Medical Education process within the Health Service.
Experience
Essential
- Experience of working in a busy administrative environment.
- Experience of organising meetings.
- Experience of organising events
Desirable
- Experience of working in an educational environment.
- Previous experience using VC equipment
Language Skills
Desirable
Person Specification
Qualifications and Knowledge
Essential
- Level 4 qualification eg HNC/HND, Diploma qualification or proven experience of work at this level.
- Knowledge of a range of administrative procedures.
- Knowledge of IT systems, including outlook and Microsoft office applications.
Desirable
- Knowledge of the Medical Education process within the Health Service.
Experience
Essential
- Experience of working in a busy administrative environment.
- Experience of organising meetings.
- Experience of organising events
Desirable
- Experience of working in an educational environment.
- Previous experience using VC equipment
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
