Job summary
Hywel Dda University Health Board is on a very exciting journey of continuous quality improvement. Over recent years we have invested in developing our skill set and capability to make a real and sustainable difference in quality for our service users, families, carers and staff.
We have an exciting opportunity to expand our Quality Improvement & Service Transformation Team and are seeking an individual with admin experience and an interest in quality improvement.
The successful candidate will have excellent communication and administrative skills whilst being able to support teams to improve and hold patient care at the heart of their work.
Main duties of the job
You will work as part of a dynamic team across the four acute sites in Hywel Dda working on co-ordinating the Enabling Quality Improvement in Practice Programme and assisting in supporting the Quality Improvement & Service Transformation Practitioners in data collection and admin elements of projects.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27.08.2025
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 27.08.2025
Person Specification
Qualifications & Knowledge
Essential
- Good standard of education (5 GCSE's or equivalent at A-C including Maths and English)
- Level 3 or equivalent demonstrable experience of word processing
- IT literate with a comprehensive knowledge of Microsoft office, packages including word, excel, power point & outlook
- Up to date skills in office systems and functions eg. Laptops, overhead projector, photocopiers, laminator
- Bronze IQT
Desirable
- ECDL
- Educated to advanced level or equivalent
- Knowledge of NHS and how it works
- Knowledge of HB and it's development
- IQT Silver
Experience
Essential
- Experience of working in a team
- Experience of setting up spreadsheets and managing multiple databases
- Experience of working in a busy office environment and dealing with multiple priorities
- Evidence of problem solving
- Handles difficult situations and ensures effective working by using a range of interpersonal skills
- Ability to produce written reports, minutes in a clear, concise language
Desirable
- Experience of working in a changing environment
- Experience of working within a healthcare environment
- Experience of passing on knowledge to others through designing and delivering training
Language Skills
Desirable
Person Specification
Qualifications & Knowledge
Essential
- Good standard of education (5 GCSE's or equivalent at A-C including Maths and English)
- Level 3 or equivalent demonstrable experience of word processing
- IT literate with a comprehensive knowledge of Microsoft office, packages including word, excel, power point & outlook
- Up to date skills in office systems and functions eg. Laptops, overhead projector, photocopiers, laminator
- Bronze IQT
Desirable
- ECDL
- Educated to advanced level or equivalent
- Knowledge of NHS and how it works
- Knowledge of HB and it's development
- IQT Silver
Experience
Essential
- Experience of working in a team
- Experience of setting up spreadsheets and managing multiple databases
- Experience of working in a busy office environment and dealing with multiple priorities
- Evidence of problem solving
- Handles difficult situations and ensures effective working by using a range of interpersonal skills
- Ability to produce written reports, minutes in a clear, concise language
Desirable
- Experience of working in a changing environment
- Experience of working within a healthcare environment
- Experience of passing on knowledge to others through designing and delivering training
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
