Job summary
We are seeking to appoint an enthusiastic, hardworking and organised individual to be a part of the Clinical Audit Team. You will become a core member of staff within a friendly and supportive team, enabling the promotion and support of clinical audit activity throughout the Health Board. The Post Holder will play a key role in helping the organisation drive forward improvements in quality and the care that our patients receive.
The Clinical Audit Department is a small team with offices located at each of the 4 acute hospitals. The Team offers a friendly and supportive environment and we meet regularly to discuss and share ideas. We are a long standing and well established team within the Health Board. The Team is administrative in nature but there are many opportunities to engage with staff at all levels and across the whole of the organisation. We focus on a core programme of work which can be highly varied and we are always keen to explore new ways of working.
Main duties of the job
The successful applicant will need to be self-motivated and hard working with a readiness to learn about the role of the Clinical Audit Department and wider quality agenda. Previous experience of working withinan administrative, secretarial or similar role will provide you with a firm foundation although knowledge and skills from other areas are welcome additions to our diverse team.
Clinical Audit is a small specialised field and support and training are offered to all new team members.
You will need to be able to demonstrate practical knowledge and experience of working with databases, spreadsheets and other software. You will have good interpersonal and communication skills, and will be organised and an excellent team player. An ability to pay close attention to detail is essential and a key part of the role.
As a Clinical Audit Assistant you will provide an array of administrative support for a large variety of projects. Working with senior staff the postholder will provide support for clinicians ensuring that quality improvement is at the heart of every project.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 29/08/25
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 29/08/25
Person Specification
Experience
Essential
- Experience of working within a secretarial/administrative setting
- Experience of working with database and spreadsheet information systems including mailmerge
- Data entry and basic data analysis experience
Desirable
- Experience of working within the NHS
- Experience of working within a Clinical Audit, Clinical Effectiveness or Governance department
Qualifications and Knowledge
Essential
- NVQ Level 3 or at least three A Levels or equivalent experience
- Office 365 qualification or equivalent experience
Desirable
- Any additional & relevant qualifications e.g Word processing, Microsoft Office
- "Improving Quality Together" at Bronze level
- Knowledge of Clinical Audit
- Knowledge and understanding of medical terminology
Other
Essential
- Ability to travel between sites in a timely manner and to external venues
Language Skills
Desirable
Person Specification
Experience
Essential
- Experience of working within a secretarial/administrative setting
- Experience of working with database and spreadsheet information systems including mailmerge
- Data entry and basic data analysis experience
Desirable
- Experience of working within the NHS
- Experience of working within a Clinical Audit, Clinical Effectiveness or Governance department
Qualifications and Knowledge
Essential
- NVQ Level 3 or at least three A Levels or equivalent experience
- Office 365 qualification or equivalent experience
Desirable
- Any additional & relevant qualifications e.g Word processing, Microsoft Office
- "Improving Quality Together" at Bronze level
- Knowledge of Clinical Audit
- Knowledge and understanding of medical terminology
Other
Essential
- Ability to travel between sites in a timely manner and to external venues
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
