Job summary
THIS POST IS A FIXED TERM / SECONDMENT FOR 6 MONTHS UNTIL 31/03/2026 DUE TO AN INTERNAL SECONDMENT.If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
An exciting opportunity has arisen for a full-time Personal Assistant to the Allied Health and Health Science Clinical Care Group (CCG) SeniorLeadership Team. The post is based within Hafan Derwen in St David's Park, Carmarthen, and is fixed term until 31 March 2026 due to the secondment of the substantive post holder.
This post is pivotal to the smooth running of the Clinical Care Group which sits within the portfolio Chief Operating Officer.
Main duties of the job
The successful candidate will provide support to the Allied Health and Health Science Senior Leadership Team within the range of their responsibilities, acting as the main channel for communication within the team, with colleagues across the HB and with external stakeholders.
We are looking for a self-motivated enthusiastic individual with excellent organisation, communication and interpersonal skills. The role requirespreparation of agendas, production of timely, accurate minutes and action logs, and the development and management of electronic systems to support the care group function.
The ideal candidate will have experience in these areas and have an excellent working knowledge of Microsoft Office and will efficiently utilise Microsoft office packages, working independently with the ability to exercise initiative, work to deadlines and the ability to prioritise to ever changing demands.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 22/08/2025.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 22/08/2025.
Person Specification
Qualifications
Essential
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Evidenced experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable
- Secretarial training
- Educated to diploma level
Experience
Essential
- Experience of working as a Personal Assistant to a Senior Manager
- Prioritisation of work streams and delivery to challenging deadlines
- Experience of effective and efficient electronic diary/inbox management (Outlook)
- Taking and producing accurate minutes
- Experience of interpreting and collation of data into a standard format
- Experience of managing/maintaining a file system both electronic and hard files
- Experience of arranging meetings at various locations
- Experience of handling highly confidential and sometimes contentious / sensitive information.
- Understanding of the NHS
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams
Desirable
- Experience of working in a large complex organisation.
Language Skills
Desirable
Person Specification
Qualifications
Essential
- Level 3 Qualification (e.g. A Level, AS Levels, NVQ3) or equivalent
- Evidenced experience of a full range of duties working in an administrative / office environment
- Knowledge of specialist NHS/ Organisational terminology
Desirable
- Secretarial training
- Educated to diploma level
Experience
Essential
- Experience of working as a Personal Assistant to a Senior Manager
- Prioritisation of work streams and delivery to challenging deadlines
- Experience of effective and efficient electronic diary/inbox management (Outlook)
- Taking and producing accurate minutes
- Experience of interpreting and collation of data into a standard format
- Experience of managing/maintaining a file system both electronic and hard files
- Experience of arranging meetings at various locations
- Experience of handling highly confidential and sometimes contentious / sensitive information.
- Understanding of the NHS
- Experience of working in a busy complex environment
- Experience of using Microsoft Office packages (including MS Teams
Desirable
- Experience of working in a large complex organisation.
Language Skills
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
