Job summary
We are looking for highly motivated individual to join the Medical Recruitment Team at Glien House, Carmarthenshire.
The post involves working to provide support for managers, and appointees throughout the recruitment and selection process using a range of electronic workforce information systems.
This is a Monday to Friday post working 08:30 - 16:30.
Main duties of the job
To support managers throughout the recruitment process using the Trac recruitment system for vacancies in the Health Board, ensuringa professional and confidential service at all times.
To provide a high-quality recruitment service for the Health Board, Liaising with Appointing Managers, external bodies and appointed candidates to keep them fully informed of the progress of their recruitment.
Work flexibly within the team, creating, developing and maintaining effective work relationships with other staff, clients and external contacts.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
- Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
- Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
- Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
- 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
- Numerous mental health and learning disabilities services
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 06.08.25
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 06.08.25
Person Specification
Qualifications & Knowledge
Essential
- Level 3 qualification in Business Administration or equivalent experience.
- Knowledge of spreadsheets, office equipment and systems.
Desirable
- Knowledge of recruitment policies/procedures and recruitment process.
Experience
Essential
- Dealing with the public/ customer service.
- Previous office / administration experience.
- Competent with Microsoft IT packages, especially Outlook, Word, Excel and Powerpoint
Desirable
- HR or Recruitment experience.
Other
Essential
- Ability to travel between sites in a timely manner.
- Flexible approach to needs of the service.
Desirable
- Welsh Speaker (Level 1-3)
Person Specification
Qualifications & Knowledge
Essential
- Level 3 qualification in Business Administration or equivalent experience.
- Knowledge of spreadsheets, office equipment and systems.
Desirable
- Knowledge of recruitment policies/procedures and recruitment process.
Experience
Essential
- Dealing with the public/ customer service.
- Previous office / administration experience.
- Competent with Microsoft IT packages, especially Outlook, Word, Excel and Powerpoint
Desirable
- HR or Recruitment experience.
Other
Essential
- Ability to travel between sites in a timely manner.
- Flexible approach to needs of the service.
Desirable
- Welsh Speaker (Level 1-3)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
