Administrative Assistant
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Job summary
Are you an excellent communicator, a team player with administrative skills?
If so, we are looking for a part-time (30 hours) administrative assistant to join the Community Diabetes team in Pembrokeshire for a 2 year fixed appointment. The post holder will be an integral part of the North Pembrokeshire Diabetes cluster project which is aimed at improving access to diabetes care and education for those who are housebound/and or not able to access primary care intervention in our locality. The post holder will work closely with the existing clinical administrator and the project team.
Main duties of the job
The post holder will provide a range of administrative duties, which will include undertaking typing duties, using word processing i.e. letters and general typing, to include filing of clinical and non-clinical correspondence.On occasions the post holder will welcome staff to the department, which may include guiding them to the appropriate room and answering general questions.Duties will also include scanning, photocopying and ordering office supplies.The post holder will provide administrative support in respect of keeping databases up to date and providing information for reporting purposes as required.The post holder will adhere to the Health Board Guidelines and undertake any other duties as appropriate to the nature and grade of the post.
The ability to speak Welsh is desirable for this post; however English and/or Welsh speakers are equally welcome to apply.
This post is a Fixed Term/ Secondment until 30/09/2026 due to funding . If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including:
48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Details
Date posted
10 February 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£23,970 a year per annum pro rata
Contract
Fixed term
Duration
2 years
Working pattern
Part-time
Reference number
100-AC037-0225
Job locations
Withybush Hospital
Fishguard Road
Haverfordwest
SA61 2PZ
Employer details
Employer name
Hywel Dda University Health Board
Address
Withybush Hospital
Fishguard Road
Haverfordwest
SA61 2PZ
Employer's website
https://hduhb.nhs.wales/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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