Job summary
An interesting opportunity has arisen to work within the Health Improvement and Wellbeing team in Hywel Dda University Health Board.
Applications are invited from enthusiastic, motivated, qualified and suitably experienced individuals for this permanent post of full-time Band 4 Partnership Support Officer supporting the regional Health Improvement and Wellbeing Team in the Public Health Directorate.
The role will require an individual who is confident working with partners and has the flexibility to work across partnership organisations and to support the health improvement team by providing a professional and effective secretarial and administration service. This will require high levels of integrity, empathy and commitment to Hywel Dda University Health Board.
This is a varied and enjoyable role that requires someone who has experience and enthusiasm. We are looking for someone who has both passion and commitment, is proactive, hard-working and has a great eye for detail. Someone who is a team player and able to demonstrate a compassionate and professional approach to the team's work developing services that make a difference to the health of the population of Carmarthenshire, Pembrokeshire and Ceredigion.
Main duties of the job
Provide a comprehensive, professional and effective secretarial and administration service to within the Health Improvement Team andtake the lead in supporting the administrative needs of the multi-agency services and partnerships involved for which the team has lead responsibility.
Provide and coordinate administrative and secretarial services including for example, the preparation of all agendas and minutes and any appropriate follow-up action as required.
Provide project support during the development and implementation of strategic plans and service improvement projects.
Assist in the development of performance information and intelligence to support strategic planning and performance monitoring.
Display a considerable degree of initiative, apply a high degree of confidentiality and promote the values of partnership working. This might include supporting with the management of projects by gathering information, analyzing and presenting information and undertaking enquiries as and when necessary.
The work is varied and changeable which reflects the nature of the wide portfolio held by the Public Health Team.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
47 general practices (6 of which are managed practices), 45 dental practices (including 4 orthodontic), 96 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 14/10/2024.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 14/10/2024.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and knowledge
Essential
- Level 3 qualification in relevant subject e.g. business administration, or equivalent demonstrable administrative / office experience and knowledge
- Knowledge of Medical / Healthcare Terminology
- Knowledge and understanding of partnership working
- General knowledge of the NHS and role of the LHB
Desirable
- Knowledge of database development
- Knowledge and understanding of contract monitoring and project management
Experience
Essential
- Experience of working within an administrative role
- Experience of joint working with other statutory, voluntary or private sector organisations
- Experience of minute taking at formal meetings
- Experience of undertaking desk top research and summarising data
- Experience of dealing with the public and professionals from different organisations
- Experience of using a wide range of Microsoft Office applications
- Experience of creating and updating spreadsheets, raising invoices and ordering supplies
Desirable
- Experience of creating reports
- Experience of co-ordinating projects
- Experience of Oracle ordering system
- Experience of WelshPas
Other
Essential
- Ability to travel between sites in a timely manner
Desirable
Person Specification
Qualifications and knowledge
Essential
- Level 3 qualification in relevant subject e.g. business administration, or equivalent demonstrable administrative / office experience and knowledge
- Knowledge of Medical / Healthcare Terminology
- Knowledge and understanding of partnership working
- General knowledge of the NHS and role of the LHB
Desirable
- Knowledge of database development
- Knowledge and understanding of contract monitoring and project management
Experience
Essential
- Experience of working within an administrative role
- Experience of joint working with other statutory, voluntary or private sector organisations
- Experience of minute taking at formal meetings
- Experience of undertaking desk top research and summarising data
- Experience of dealing with the public and professionals from different organisations
- Experience of using a wide range of Microsoft Office applications
- Experience of creating and updating spreadsheets, raising invoices and ordering supplies
Desirable
- Experience of creating reports
- Experience of co-ordinating projects
- Experience of Oracle ordering system
- Experience of WelshPas
Other
Essential
- Ability to travel between sites in a timely manner
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
