Team Secretary/Administrator (MH&LD)
This job is now closed
Job summary
This is a fixed term post/secondment until 31/08/2024.
If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.
This is an exciting opportunity for a part time, Band 3 Team Secretary to join the Eating Disorders Team in Carmarthen. Working hours 22.5hrs per week, to be worked across 3 days, 09:00am - 5:00pm Monday, Wednesday and Thursday.
Experience of a range of IT systems including Microsoft Word, Excel, Power Point, and E-Mail coupled with proven secretarial skills and previous experience is essential.
Main duties of the job
The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, operate a patient administration system (WPAS) and Care Partner.
The successful candidate will also be required to process referrals and maintain an accurate database. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
A well-proven ability to operate within strict boundaries of confidentiality is essential.
The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff being absent.
The role may also involve travelling to and working across other sites within the Directorate in support of service delivery.
In line with the Transformation of Mental Health Services, the successful candidate may be required to provide administrative support for the delivery of a 7 day service in the future.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
Details
Date posted
31 July 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£23,159 to £24,701 a year per annum pro rata
Contract
Fixed term
Duration
12 months
Working pattern
Part-time
Reference number
100-AC322-0723-A
Job locations
Ty Myddfai
Cillefwr Industrial Estate, Johnstown
Carmarthen
SA31 3RB
Employer details
Employer name
Hywel Dda University Health Board
Address
Ty Myddfai
Cillefwr Industrial Estate, Johnstown
Carmarthen
SA31 3RB
Employer's website
https://hduhb.nhs.wales/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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