Health Records Evening Filer

Hywel Dda University Health Board

This job is now closed

Job summary

This is a Fixed Term / Secondment until 31/07/2024 to meet the needs of the service. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

Applications are invited from motivated, efficient and committed individuals for the position of Health Records Evening Filing Clerk, based at the Health Records Department, Glangwilli Hospital Carmarthenshire. The post is part-time; working 15 hours per week (between the hours of 4pm - 7pm) Monday to Friday.

This role is predominately to support the extraction/filing back of patient health records.

No experience required as on the job training will be provided. We would welcome you to get in touch with us or call in to visit the department.

Main duties of the job

Duties will include operation of a computerised patients administration system, including inputting and retrieval of data. Locating, extracting and tracking of patient records. Filing of patient records in numerical order and making records available for distribution throughout the Health Board and general telephone duties.

Applicants must possess excellent organisational, inter-personal and numerical skills. A flexible approach to working and working hours is required and you should be prepared to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;

Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;

48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;

Numerous locations providing mental health and learning disabilities services;

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Date posted

14 July 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,720 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

100-AC327-0723

Job locations

Glangwilli General Hospital

Dolgwili Road

Carmarthen

SA31 2AF

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 02/08/2023.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

Interviews will be held on 02/08/2023.

Person Specification

Qualifications and Knowledge

Essential

Good Standard of Education

Desirable

NVQ/ECDL

Experience

Desirable

Health records / health sector
Patient Administration systems

Langauge Skills

Desirable

Welsh Speaker (Level 1)

Person Specification

Qualifications and Knowledge

Essential

Good Standard of Education

Desirable

NVQ/ECDL

Experience

Desirable

Health records / health sector
Patient Administration systems

Langauge Skills

Desirable

Welsh Speaker (Level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information